Workplace Coordinator

Planet•Arlington, VA

4h•$24 - $30•Onsite

About The Position

The Workplace Coordinator is the owner of the employee experience and the steward of our physical space at our Arlington office. This is a high-impact, part-time role that is a hands-on blend of facilities management, vendor oversight, and community building, ensuring our Arlington office is a productive and welcoming destination for all Planeteers and guests. Reporting directly to the Director of Employee Experience, this role is the operational backbone of our Arlington hub. You'll ensure every aspect of our physical space, from facilities to culture, functions seamlessly to support high-value collaboration in our emerging regional market. Ideal candidates will have passion for creating unique experiences that drive collaboration and fun. This is a part-time, in-office position based in our Arlington, Virginia office 3 days per week, on Monday, Tuesdays, and Thursdays.

Requirements

4+ years of experience in an administration role (such as Workplace or Facilities Coordinator, Administrative Assistant, Front Desk Associate) within a dynamic environment.
Ability to thrive and innovate in an ambiguous, emerging office environment, showing resourcefulness and a proactive approach to problem-solving.
Ability to manage a budget, process invoices, and handle multiple vendor relationships simultaneously.
Proficiency with Google Workspace (Calendar, Docs, Sheets); Knowledge and/or willingness to master facilities ticketing systems (e.g., Jira), Canva, and basic design software.

Nice To Haves

Ability to proactively identify needs and take action without explicit direction.
Willingness to experiment and learn from both successful and suboptimal experiences to continuously improve the workplace.
Ability to design and deliver employee engagement programs that strengthen collaboration and belonging across hybrid teams.

Responsibilities

Act as the primary liaison between Planet, the building manager, and all service vendors (e.g., HVAC, plumbing, electrical). Manage and triage all facilities-related tickets (Jira, Landlord Portal) with strict SLAs.
Manage the local office safety program, conduct regular building walkthroughs, and administer physical security, including badge access, visitor management, and emergency preparedness.
Coordinate with the IT team on network troubleshooting, and ensure the seamless operation of critical office equipment.
Own the end-to-end inventory management process for all office supplies and kitchen stock, utilizing checklists to maintain appropriate par levels.
Own the daily relationships and service quality for all key office vendors (janitorial, catering, supplies, specialized services). Manage contract renewals in conjunction with the Director of Employee Experience.
Manage the local office operating budget, process invoices, track expenses, and ensure timely payment to all vendors.
Lead the planning and execution of all local office culture events and "moments of connection," proactively designing experiences that build morale and drive face to face engagement (e.g., wellness programs, themed gatherings, holiday parties).
Own and manage all local office communication channels (Slack, Workplace Calendar, weekly digest, month-at-a-glance), ensuring employees are always aware of events, policies, and maintenance schedules.
Act as the primary coordinator and host for large internal and external onsites, ensuring A/V, room setup, and catering logistics run flawlessly.