Workplace Coordinator

TerraFirma • Austin, TX

3d • Onsite

About The Position

TerraFirma is hiring a Workplace Coordinator to help its Austin-area headquarters run smoothly as the company grows. Reporting to the Head of Facilities, this hands-on role supports daily site operations, office organization and inventory, vendors, shipping and receiving, food programs, team events, recruiting onsites, client technology demos, and team off-sites. The coordinator works closely with the security team and IT Technician to prepare new hires with a workstation, access badge, and onboarding supplies, and serves as a point of contact for workplace needs. The role also tracks office supplies, purchases, and workplace budgets under the Head of Facilities’ direction, addresses issues where possible, and escalates them when needed. The position is onsite daily at TerraFirma’s Austin-area HQ and may require extended hours or weekends to support events or deadlines.

Requirements

• At least 1 year of experience in office coordination, workplace operations, hospitality, or administrative support.
• Strong organizational skills and high attention to detail, with the ability to juggle multiple priorities.
• Clear, friendly communication with coworkers, vendors, and visitors.
• Comfort with modern collaboration tools such as Google Workspace and Slack.
• A high-agency, hands-on mindset and a “no task is too small” attitude.
• Must be willing to work onsite daily at the Austin-area HQ.
• Must be able to lift up to 25 lbs for handling deliveries and supplies.
• Must be willing to work extended hours or weekends when needed to support events or deadlines.
• Comfort working in a fast-paced startup environment.

Nice To Haves

• Experience in a high-growth startup environment.
• Experience helping plan events or off-sites, ideally for 50+ people.
• Experience supporting engineering, hardware, or operations teams.
• Familiarity with safety considerations in a mixed office and workshop environment.

Responsibilities

• Support the Head of Facilities with day-to-day site operations and serve as a friendly point of contact for team members at HQ.
• Coordinate cleaning, maintenance, and repair vendors, schedule visits, and follow up to ensure issues are resolved.
• Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries.
• Maintain office and kitchen inventory, keep spaces stocked and organized, and help run team food programs.
• Help plan and execute internal events, including team lunches, recruiting onsites, and holiday celebrations.
• Support logistics for team off-sites, including travel, venues, schedules, and activities.
• Prepare the space for recruiting onsites and client technology demos.
• Coordinate with IT and security so new hires have a ready workstation, access badge, and onboarding supplies on day one.
• Track office supply and workplace budgets and purchases under the direction of the Head of Facilities.
• Identify workplace issues early, address what can be handled directly, and escalate other issues to the appropriate team.
• Help with ad-hoc administrative tasks as the workplace team grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed