Workplace Coordinator

TerraFirma•Austin, TX

5d•Onsite

About The Position

The Workplace Coordinator helps TerraFirma’s Austin-area HQ run smoothly as part of the workplace team. Reporting to the Head of Facilities, this hands-on role supports daily site operations, office organization and stocking, vendor coordination, shipping and receiving, and planning team events, recruiting onsites, and off-sites. The coordinator works closely with the security team and IT Technician to prepare new hires for their first day and serves as a go-to contact when the office needs attention. The role offers an opportunity to develop workplace operations experience as the company and HQ expand.

Requirements

At least 1 year of experience in office coordination, workplace operations, hospitality, or administrative support.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Clear, friendly communication with coworkers, vendors, and visitors.
Comfort using modern collaboration tools such as Google Workspace and Slack.
A high-agency, hands-on mindset and a “no task is too small” attitude.
Willingness to work onsite daily at the Austin-area HQ.
Ability to lift up to 25 lbs when handling deliveries and supplies.
Willingness to work extended hours or weekends when needed to support events or deadlines.
Comfort working in a fast-paced startup environment.

Nice To Haves

Experience in a high-growth startup environment.
Experience helping plan events or off-sites, ideally for 50 or more people.
Experience supporting engineering, hardware, or operations teams.
Familiarity with safety considerations in a mixed office and workshop environment.

Responsibilities

Support the Head of Facilities with day-to-day site operations and serve as a friendly point of contact for team members at HQ.
Coordinate with cleaning, maintenance, and repair vendors, schedule visits, and follow up to ensure issues are resolved.
Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries.
Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs for the team.
Help plan and execute internal events, including team lunches, recruiting onsites, and holiday celebrations.
Support team off-site logistics, including travel, venues, schedules, and activities.
Prepare the space for recruiting onsites and client tech demos.
Coordinate with IT and security to ensure new hires have a ready workstation, access badge, and onboarding supplies on day one.
Track office supply and workplace budgets and purchases under the direction of the Head of Facilities.
Identify workplace issues early, address what is within scope, and escalate issues to the appropriate team when needed.
Help with ad-hoc administrative tasks as the workplace team grows.