Workplace Coordinator

Industrial Electric Manufacturing•San Antonio, TX

4d•Onsite

About The Position

The Workplace Coordinator is responsible for ensuring a positive and productive work environment at the San Antonio, TX IEM office. This person will be the first face visitors and employees see when they walk into IEM. They have an important job of making a great first impression and answering and directing inquiries. In addition, they will support the rollout of workplace programs and initiatives and help oversee day-to-day operations, including ad hoc administrative needs. The Workplace Coordinator partners closely with vendors and internal teams and helps maintain a space that reflects the company’s culture while supporting ongoing business growth.

Requirements

High school diploma or GED required
Minimum of 3 years of receptionist/administrative assistant and/or front desk experience
Flexibility and customer focus are a must
Excellent organizational, written and verbal communication skills
Ability to multitask and maintain attention to detail
Proficiency in Microsoft Office Suite and ability to learn new systems quickly
Basic cash handling skills

Nice To Haves

Experience with tools such as Microsoft Office Suite, SharePoint, and Verkada is a plus.

Responsibilities

Greet, welcome and direct on-site visitors in a friendly and professional manner
Monitor visitor management system and issue visitor badges
Answer intercom, phone and in-person inquiries, providing general information to guests and employees
Receive mail and packages and assist with distribution
Perform administrative tasks such as mailing, data entry, printing badges, etc.
Maintain a safe, clean, and organized office environment
Order and manage office and break room supplies
Assist with updating workplace documents, policies and procedures
Partner with vendors and internal teams to ensure a seamless employee experience
Help organize and execute office-wide onsite events, special meetings and VIP visits
Collect feedback and data from employees to support continuous improvement efforts
Support larger workplace projects and space planning initiatives
Cross-collaborate with other teams and/or senior management
Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 20lbs
Occasional extended hours may be required to support events or business needs
Flexible and adaptable team player who operates with agility and resourcefulness, and thrives in an often-changing environment.
Operating with a start-up mindset and must be willing to help wherever needed - "not my job" is an unacceptable response