Workday Platform Administrator

TAG - The Aspen Group•IL - Remote, IL

23h•$95,000 - $110,000

About The Position

The Workday Platform Administrator owns the security, access, and operational health of the Workday environment, with the opportunity to grow into Payroll and Time Tracking configuration and support. The role helps keep Workday tenants secure, stable, and well governed, and partners with HR, Payroll, Finance, and IT. The ideal candidate has a foundation in Workday security and administration and is eager to deepen their expertise in additional Workday functional areas. The role administers Workday security and access throughout the user lifecycle, supports tenant management and platform operations, and contributes to Payroll and Time Tracking configuration. It also involves responding to incidents, managing service requests, documenting processes and configurations, and working with internal teams and external vendors to meet business needs and improve the user experience.

Requirements

Bachelor's degree in Information Systems or a related field, or an equivalent combination of education and experience.
At least 3 years of Workday experience with hands-on security administration; HCM experience is preferred.
Working knowledge of Workday security groups, domains, and business process policies.
Experience supporting production systems, including incident response and service request management.
Strong analytical, troubleshooting, written communication, and verbal communication skills.
Ability to prioritize in a high-pressure environment and work independently with remote teams.

Nice To Haves

Workday Payroll and/or Time Tracking configuration experience.
Workday certifications, such as HCM, Payroll, Time Tracking, or Security.
Experience with single sign-on and identity management platforms.
Familiarity with IT service management, work tracking, and incident management tools.
Working knowledge of Workday integrations.
Experience with Workday Financials, data migration, and conversion.
Agile delivery experience and Workday Partner experience.

Responsibilities

Manage Workday security configuration and user access throughout the user lifecycle, including security groups, policies, and permissions, while enforcing segregation of duties.
Configure and test security changes before and after deployment, including during Workday releases.
Administer access for internal staff and external vendors across Workday environments and related resources.
Monitor and remediate access-integrity and account-hygiene issues to protect sensitive data and maintain compliance.
Partner with identity and IT teams to troubleshoot authentication and access issues.
Coordinate tenant refreshes, scheduled maintenance, and related communications across business areas.
Provide first-level response for Workday incidents and outages.
Maintain foundational organizational data and recurring scheduled processes.
Manage service requests and work intake through IT service management and work tracking tools, resolving or routing requests within agreed timelines.
Represent Workday in IT change management and governance forums.
Support configuration and maintenance of Workday Time Tracking, including time entry templates, eligibility rules, time calculations and tags, time approval, holiday and shift differential rules, and time-off plans.
Support Payroll configuration, including earnings, deductions, pay components, and related tax and reporting setup, translating business and regulatory requirements into Workday configuration.
Assist with implementing wage-and-hour and tax compliance requirements, including meal and rest premiums, time attestations, and overtime and tip reporting, based on guidance from Payroll and Legal.
Investigate pay and time calculation issues, identify root causes, and recommend or apply corrections in partnership with Payroll.
Research the feasibility of new Workday features and requested changes, documenting options, risks, and recommendations before configuration begins.
Create and maintain process, runbook, and configuration documentation to support auditability and continuity.
Collaborate with HR, Payroll, Finance, IT, and external vendors to understand business needs and improve the user experience.