Warrant Clerk

City of Portsmouth/ Sheriff's Office•Portsmouth, VA

21h•Onsite

About The Position

The Warrant Clerk processes arrest warrants and responds to public inquiries regarding warrant services. The position reviews warrants, determines extradition and pickup limitations based on charge types and bond amounts, and prepares and enters records into NCIC, CAD, and other applicable computer systems. It also conducts background and criminal history inquiries, checks record accuracy and completeness, maintains the active warrant list, prepares documentation and notification letters, completes warrant validations, and handles related duties as assigned. The position is on-site at a correctional facility and is scheduled from 2:00 PM to 10:00 PM.

Requirements

High school diploma or GED required.
NCIC/LOCAL and computer system certification required within six months of hire, with recertification as necessary.
Minimum of two years of clerical experience required.
Knowledge of applicable codes and regulations related to warrant service procedures and recordkeeping.
Basic mathematical skills.
Ability to perform accurate and timely data entry, verified through a data entry assessment.
Strong interpersonal skills, including tact, courtesy, and diplomacy when interacting with the public, coworkers, outside agencies, and City staff.
Ability to maintain confidential and secure records and information.
Ability to operate standard office equipment, including computers, typewriters, scanners, telephones, fax machines, base radios, calculators, time-stamp machines, and photocopiers.
Ability to use various computer software systems for multiphase date and numeric entry functions.
Ability to work with limited supervision and direction.

Nice To Haves

Personal computing experience preferred.

Responsibilities

Review and process arrest warrants received by the Sheriff's Office, including determining extradition and pickup limitations based on charge types and bond amounts.
Prepare and enter wanted-person records and information related to missing persons, stolen property, guns, and vehicles into NCIC and other applicable computer systems.
Conduct detailed background checks and criminal history inquiries to obtain identifying information and ensure accurate record entries.
Review and interpret information to ensure wanted-person records include required identifiers and officer safety information.
Prepare warrant documentation, including cover sheets and records for entry into state and federal computer systems.
Enter warrant information into NCIC/CAD according to applicable pickup limitations, charge types, and bond amounts.
Maintain an accurate, active warrant list and verify wanted status before record entry.
Prepare notification letters informing individuals of outstanding warrants.
Respond to telephone and in-person inquiries concerning warrant services.
Complete warrant validations.
Perform other duties as needed and/or assigned.