Warrant Clerk

City of Portsmouth/ Sheriff's Office•Portsmouth, VA

2d•Onsite

About The Position

The Portsmouth Sheriff's Office is seeking a Warrant Clerk to process arrest warrants and respond to public inquiries about warrant services. This position is on-site at a correctional facility and works from 2:00 PM to 10:00 PM. The clerk reviews and processes arrest warrants, determines extradition and pickup limitations based on charge types and bond amounts, and prepares and enters records for wanted and missing persons, stolen property, guns, and vehicles into NCIC and other applicable systems. The role also involves conducting background checks and criminal history inquiries, verifying identifying and officer-safety information, maintaining an active warrant list, preparing warrant documentation and notification letters, completing warrant validations, and responding to telephone and in-person inquiries. A high school diploma or GED and at least two years of clerical experience are required. NCIC/LOCAL and computer system certification must be obtained within six months of hire and maintained through recertification as needed. Personal computing experience is preferred. The position requires accurate data entry, confidentiality, interpersonal skills, basic mathematics, and the ability to use standard office equipment and computer systems with limited supervision.

Requirements

High school diploma or GED.
Minimum of two years of clerical experience.
NCIC/LOCAL and computer system certification required within six months of hire, with recertification as necessary.
Knowledge of applicable codes and regulations related to warrant service procedures and recordkeeping.
Basic mathematical skills.
Ability to perform accurate and timely data entry, verified through a data entry assessment.
Strong interpersonal skills, including tact, courtesy, and diplomacy when interacting with the public, coworkers, outside agencies, and City staff.
Ability to maintain confidential and secure records and information.
Ability to operate standard office equipment, including computers, typewriters, scanners, telephones, fax machines, base radios, calculators, time-stamp machines, and photocopiers.
Ability to use various computer software systems for multiphase date and numeric entry functions.
Ability to work with limited supervision and direction.

Nice To Haves

Personal computing experience.

Responsibilities

Review and process arrest warrants received by the Sheriff's Office, including determining extradition and pickup limitations based on charge types and bond amounts.
Prepare and enter wanted-person records and information about missing persons, stolen property, guns, and vehicles into NCIC and other applicable computer systems.
Conduct background checks and criminal history inquiries to obtain identifying information and ensure accurate record entries.
Review and interpret information to ensure wanted-person records include all required identifiers and officer-safety information.
Prepare warrant documentation, including cover sheets and records for entry into state and federal computer systems.
Enter warrant information into NCIC/CAD based on applicable pickup limitations, charge types, and bond amounts.
Maintain an accurate, active warrant list and verify wanted status before record entry.
Prepare notification letters informing individuals of outstanding warrants.
Respond to telephone and in-person inquiries concerning warrant services.
Complete warrant validations.
Perform other duties as needed and/or assigned.