Clerk

Midland County•Usa, TX

About The Position

The Clerk receives, processes, records, indexes, researches, and verifies documents and records for the Misdemeanor County Criminal, Civil, and Probate Courts, as well as public and non-public records. The Clerk serves the public and other agencies at the counter and by telephone, performs filing and recording functions, collects fees, issues certificates and court documents, and helps maintain County Clerk records and office operations. Regular and timely attendance is required. Applicants must submit a completed DPS criminal background check permission form, digitally signed in Internet Explorer, and a copy of their resume. An application is incomplete without both forms.

Requirements

High school diploma or equivalent.
At least one year of experience, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Ability to perform each essential duty satisfactorily, with reasonable accommodations as applicable.
Ability to read and understand personnel and office policies.
Knowledge of standard office practices and procedures and customer-service principles.
Ability to operate a computer and read manuals and office memos.
Ability to write letters and memos.
Ability to perform basic mathematical calculations and make change.
Ability to analyze data and communicate effectively in person and by telephone.
Ability to establish and maintain effective working relationships with coworkers, other county offices, and the public.
Depending on assignment, may need a valid Texas Driver's License, AOP certification, and/or other specialized licenses or certifications.
A Deputy Clerk must subscribe to the Statement of Appointed Officer before taking the Official Oath of Office.
Submit a completed DPS criminal background check permission form and a copy of a resume.

Responsibilities

Receive, process, record, index, research, and verify information on documents filed in the Misdemeanor County Criminal, Civil, and Probate Courts.
Receive, process, record, index, research, and verify information on public and non-public records and documents.
Receive and file-mark records and court documents delivered by mail, email, fax, e-file, e-record, and at the counter.
Attend docket calls in the Misdemeanor County Criminal, Civil, and Probate Courts as needed.
Collect filing and recording fees, issue receipts, and make change.
Issue birth and death certificates, marriage licenses, certified copies, warrants, writs, citations, letters, abstracts, subpoenas, and bills of cost.
Post public notices on the bulletin board.
Respond to inquiries and assist the public and other agencies at the front counter and by telephone, maintaining a positive attitude.
Perform recording functions, including copying, filing, scanning, locating plats, proofreading, and searching.
Assist with preparation and destruction of County Clerk records according to the retention schedule.
Maintain a thorough understanding of the assigned section and conduct oneself with courtesy and professionalism.
Assist in maintaining office machines.
Keep an up-to-date desk job manual covering legislation changes, filing fees, court costs, and codes.
Maintain regular and timely attendance.