Warehouse Inventory Coordinator
About The Position
The Warehouse Inventory Coordinator oversees the accurate return, inspection, tracking, and readiness of furniture, scenic builds, tools, and other event assets. The role works in a warehouse environment during event load-in and load-out, coordinating the warehouse team and helping keep events on track. It includes maintaining reliable inventory records, documenting asset condition and discrepancies, and coordinating receiving and purchasing information. The coordinator leads and delegates work during busy periods, trains team members on inventory standards, and plans and conducts the annual physical inventory. This is a hands-on role that involves lifting and moving furniture, tools, and event equipment weighing up to 50 pounds. Evening and weekend hours vary with event schedules.
Requirements
- Supervisory experience and a demonstrated ability to lead and direct a small team.
- Comfort using Google Sheets, including basic formulas, data entry, sorting, filtering, and uploading images.
- Familiarity with power tools, event infrastructure, expendables, or fabrics, or a strong willingness to learn.
- Basic understanding of cost and budget concepts, or a genuine interest in learning them.
- Clear communication with Project Managers, producers, and warehouse staff, in person and by phone.
- Ability to manage multiple incoming and outgoing shipments at once.
- Ability to lift and move furniture, tools, and event equipment weighing up to 50 pounds.
Nice To Haves
- Prior warehouse, inventory, or logistics experience.
- Experience with purchase order tracking or procurement processes.
Responsibilities
- Verify returning assets against event lists and promptly report missing or mismatched items to the project lead.
- Inspect incoming furniture and assets, determine whether they are event-ready, need repair, or should be retired, and document issues with photos and notes.
- Maintain the inventory Google Sheet, including counts, locations, status, and photos for power tools, infrastructure, expendables, and fabrics.
- Record newly arrived furniture, assets, and scenic builds, including descriptions, photos, tags, locations, and component breakdowns for builds.
- Track orders using the company purchase tracker and reconcile received goods against purchase orders.
- Create loss and damage reports and share insights to improve purchasing and handling.
- Coordinate with the warehouse foreman, delegate work during high-volume load-in and load-out periods, and train new team members on inventory standards.
- Plan and conduct the annual physical inventory, resolve discrepancies, and report results to management.
Benefits
- Competitive pay.
- Medical, dental, and vision insurance.
- 401(k) with company match.
- Paid time off and holidays.
- Flexible work options.
- Career growth opportunities, including learning, development, and advancement.
- Supportive team culture emphasizing collaboration, respect, and inclusion.
- Employee perks, including a monthly appreciation meal and event tickets.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
