Warehouse Administrative Specialist

gategroup • Honolulu, HI

11d

About The Position

The Warehouse Administrative Specialist confirms receipt of products and/or services at the Field Unit level in SAP. The role matches purchase orders with vendor receiving paperwork, records quantities received, identifies and communicates discrepancies, and supports invoice processing and purchase-order management. It also assists with month-end accounting and inventory processes and serves as a liaison with Datamatics on behalf of the unit.

Requirements

• High school diploma or GED.
• At least 2 years of clerical or data-entry experience.
• Basic computer skills.
• Basic understanding of purchase orders and bills of lading, and ability to understand customer paperwork.
• Strong verbal and written communication skills.
• Self-starter with attention to detail and strong organizational skills.
• Strong math skills.
• Good problem-solving skills.
• Ability to communicate with multiple employees in a fast-paced environment.

Responsibilities

• Match hard-copy SAP purchase orders with receiving paperwork from vendors.
• Enter quantities received for each item against the electronic purchase order in SAP.
• Communicate discrepancies between SAP purchase orders and supplier paperwork to the unit buyer.
• Request new SAP item numbers from the SAP coordinator when discrepancies are identified.
• Update standard purchase-order prices and vendor item numbers on information records for non-electronic suppliers as needed.
• Compare purchase-order prices with prices on receiving documents and communicate discrepancies to the buyer.
• Organize and prepare unit invoices for Datamatics in accordance with company policy.
• Serve as the unit’s liaison with Datamatics and answer questions on the unit’s behalf.
• Manage the unit’s purchase-order system in SAP and ensure purchase orders are accounted for.
• Account for unit expenses at month end using available tools.
• Work with the physical inventory team to ensure accurate and timely entry of physical inventory data.
• Assist the SAP coordinator with month-end MF47 clearing.
• Back up the daily inventory back-flush process as needed.

Benefits

• Paid time off.
• 401(k) with company match.
• Company-sponsored life insurance.
• Medical, dental, and vision plans.
• Voluntary short-term and long-term disability insurance.
• Voluntary life, accident, and hospital plans.
• Employee Assistance Program.
• Employee discounts.
• Free hot, healthy meals for unit operations roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED