Warehouse Administrative Specialist

gategroup • Honolulu, HI

13d

About The Position

The Warehouse Administrative Specialist confirms the receipt of products and/or services at the Field Unit level in SAP. The role matches purchase orders with vendor receiving paperwork, records received quantities in SAP, communicates discrepancies, and supports unit purchasing, invoicing, inventory, and month-end accounting processes. The position works with employees throughout the unit and with external vendors in a normal office environment.

Requirements

• High school graduate or GED.
• Two years of clerical or data-entry experience.
• Basic computer skills.
• Basic understanding of purchase orders and bill of lading paperwork, and ability to understand customer paperwork.
• Good verbal and written communication skills.
• Self-starter with attention to detail and strong organizational skills.
• Strong math skills.
• Good problem-solving skills.
• Ability to communicate with multiple employees in a fast-paced environment.

Responsibilities

• Match hard-copy SAP purchase orders with vendor receiving paperwork.
• Enter quantities received for each item against the electronic purchase order in SAP.
• Communicate discrepancies between SAP purchase orders and supplier paperwork to the unit buyer.
• Request new SAP item numbers from the SAP coordinator when discrepancies are identified.
• Update standard purchase order prices and vendor item numbers in information records for non-electronic suppliers as needed.
• Compare SAP purchase order prices with prices on receiving documents and communicate discrepancies to the buyer.
• Organize and prepare unit invoices for Datamatics according to company policy.
• Serve as the unit’s liaison with Datamatics and respond to questions on the unit’s behalf.
• Manage the unit’s purchase order system in SAP and ensure purchase orders are accounted for.
• Account for unit expenses at month end using available tools.
• Work with the physical inventory team to ensure accurate and timely entry of physical inventory data.
• Assist the SAP coordinator with month-end MF47 clearing.
• Back up the daily inventory backflush process as needed.

Benefits

• Paid time off
• 401(k) with company match
• Company-sponsored life insurance
• Medical, dental, and vision plans
• Voluntary short-term and long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Employee discounts
• Free hot healthy meals for unit operations roles

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED