Remote Virtual Administrative Assistant/Sales & Recruiting Support

Contractor Staffing Source

5d • Remote

About The Position

Contractor Staffing Source is seeking a reliable, organized, and tech-savvy Virtual Administrative Assistant to support sales, recruiting, and daily operations. The role is an independent-contractor position based remotely in the Philippines, with a schedule of 1:00 AM to 9:00 AM Philippine Time. The company provides a work computer for remote work.

The assistant will support virtual sales calls and client recruiting meetings by taking organized notes, tracking action items, coordinating calendars and appointments, and helping the team follow through on tasks. The role also supports sales and lead generation through outbound calls, prospect follow-ups, appointment setting, outreach, and accurate CRM updates. Daily work uses Google Workspace, Slack, and GoHighLevel, with an expectation to learn additional tools and processes as the company grows.

Long-term contractors may receive paid time off based on continued engagement: 40 hours after one year of service, 80 hours after two years, and 120 hours after three years. The company offers training and support, exposure to sales, recruiting, and business operations, and the opportunity to take on more responsibility as the business expands.

Requirements

• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Comfortable joining virtual meetings and interacting professionally with clients.
• Confident and friendly on the phone, including making outbound follow-up calls.
• Tech-savvy and comfortable learning new software.
• Able to multitask, prioritize responsibilities, and follow through on assignments.
• Self-motivated, dependable, and able to work independently in a remote environment.
• Proactive and willing to take initiative.

Nice To Haves

• Experience as a virtual assistant, executive assistant, or sales administrator.
• Familiarity with GoHighLevel or other CRM systems.
• Experience supporting a sales or recruiting team.
• Experience with appointment setting, lead generation, or client follow-ups.
• Background in staffing, recruiting, construction, or contractor-related businesses.

Responsibilities

• Attend virtual sales calls and take clear, organized notes, including key discussion points and next steps.
• Join weekly client recruiting meetings and document hiring updates, feedback, action items, and follow-up tasks.
• Schedule appointments, manage calendars, and coordinate meetings with clients and internal team members.
• Organize meeting notes and ensure important information and action items are documented.
• Help the team stay organized and accountable for follow-ups.
• Make follow-up calls to prospective clients and warm leads.
• Assist with lead generation, appointment setting, and outreach efforts.
• Follow up with prospects who have expressed interest in the company's services.
• Update the CRM with accurate notes, contact information, and follow-up activities.
• Use Google Workspace for daily tasks and communicate with the team through Slack.
• Work within GoHighLevel to manage contacts, track leads, and support sales activities.
• Learn and adapt to new tools and processes as the company grows.

Benefits

• Company-provided work computer.
• Long-term contractors may receive paid time off based on continued engagement: 40 hours after one year, 80 hours after two years, and 120 hours after three years.
• Training and support provided.
• Opportunity to learn sales, recruiting, and business operations.
• Opportunity to grow responsibilities as the business expands.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed