Veterinary Receptionist

Veterinary Practice Partners•Jacksonville, FL

12d

About The Position

Veterinary Practice Partners is seeking a skilled and compassionate Veterinary Receptionist to serve as the primary point of contact for clients and their pets. The role is integral to the client experience and balances administrative accuracy with warmth across a wide range of interactions, including sensitive or emotionally complex situations. Candidates should have experience managing high-volume front desk operations, remain composed under pressure, and provide consistent, high-quality customer service in a clinical setting. The position involves greeting clients and patients, managing appointments and telephone inquiries, maintaining medical records, processing payments, communicating with the veterinary team, and keeping the reception area organized. The schedule is 35–40 hours per week on a rotating schedule. The stated pay is $16.00–$19.00 per hour, depending on skills and experience.

Requirements

At least 1 year of experience as a veterinary receptionist.
Experience with veterinary practice management software.
Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures.
Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing.
Demonstrated customer service skills and the ability to manage high-volume client relations with composure and accuracy.
Strong verbal and written communication skills, including active listening and conflict resolution.
Comfort handling animals of varying sizes, breeds, and temperaments, including fearful or reactive patients.

Nice To Haves

Experience with Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet software.

Responsibilities

Greet and check in clients and patients; verify and update medical records and confirm appointment details using practice management software.
Answer and manage a multi-line telephone system and respond to inquiries about appointment scheduling, prescription refills, vaccination records, and general hospital information.
Complete client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments.
Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in sensitive situations such as euthanasia scheduling and end-of-life discussions.
Maintain accurate electronic medical records and enter data promptly in the veterinary practice information management system.
Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow.
Maintain the cleanliness and organization of the reception area and waiting room.