Vendor Receivables Specialist

Gelson's Markets • Santa Fe Springs, CA

1d

About The Position

Gelson’s is hiring a Vendor Receivables Specialist for its accounting department in Santa Fe Springs. The position provides direct assistance to the buying team, vendors, and the accounting department, coordinating accurate and timely billing, collection, and reconciliation of vendor receivables. The specialist works with buyers, vendors, Accounts Payable, and Accounting to resolve outstanding balances, reconcile accounts, and administer approved vendor deductions.

Under the Controller’s direction, the specialist maintains and improves vendor receivables procedures. The role also coordinates daily workflow with the Vendor Receivables Clerk, provides training and guidance, and escalates workload or performance concerns to the Controller. The salary range is $71,000–$78,000.

Requirements

• Bachelor’s degree in accounting, business, finance, or a related field plus at least one year of accounts receivable experience; alternatively, at least four years of accounts receivable experience in lieu of a degree.
• Accounts receivable experience must include collections and account reconciliations.
• Proficiency in Excel, including pivot tables, lookup functions, and reconciliation of large datasets.
• Experience with ERP or accounting systems and email applications.

Nice To Haves

• Experience with vendor deductions, promotional allowances, or dispute resolution.
• Retail or supermarket experience.

Responsibilities

• Review and enter buyer deal sheets and invoice vendors according to approved terms and supporting documentation.
• Follow up on missing agreements and unbilled allowances to ensure complete and timely billing.
• Maintain accurate vendor accounts and record transactions to the appropriate accounts.
• Investigate overdue balances, prioritize collections, and document follow-up and payment commitments.
• Resolve billing and promotional disputes with buyers and vendors; escalate significant issues and collection risks.
• Coordinate approved deductions with Accounts Payable, verify their application to receivables, and prevent duplicate recovery.
• Apply payments promptly and resolve unapplied cash, short payments, and aged credits.
• Reconcile the vendor receivables subledger to the general ledger and resolve differences.
• Support month-end close by identifying unbilled allowances, cutoff issues, and adjustments for Accounting review.
• Review aging, recommend reserves and write-offs, and prepare collection and receivables reports.
• Obtain required approvals for credits, settlements, write-offs, and adjustments.
• Maintain procedures and audit documentation, support internal controls, and implement approved improvements.
• Communicate issues affecting deadlines and perform other related duties as assigned.
• Coordinate daily workflow with the Vendor Receivables Clerk, provide training and guidance, and escalate workload or performance concerns to the Controller.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level