Vendor Coordinator
About The Position
Salute is seeking a Vendor Coordinator to manage vendor relationships and coordinate vendor-related processes for its data center services. The role serves as a bridge between internal teams, customers, and external partners, supporting vendor onboarding and compliance, quote requests, document validation, and alignment with customer scopes. The work contributes to on-time delivery, quality, and customer service. The Vendor Coordinator collaborates with sales, procurement, operations, finance, account coordinators, and site teams. The position maintains vendor records and contract documentation, tracks purchase orders and invoices, supports contract administration and expiration tracking, and provides data for budgeting and forecasting. It also guides internal stakeholders through the vendor onboarding framework and offers comparative analysis to support fair contract-award decisions. This position is 100% remote within the U.S. The listed salary is $70,000. Salute describes the role as supporting its data center infrastructure services and emphasizes collaboration, transparency, operational excellence, and long-term vendor relationships.
Requirements
- Bachelor’s degree in business administration, accounting, legal studies, finance, or a related field.
- At least 2 years of experience in vendor management, procurement coordination, or supply chain operations.
- Knowledge of Salesforce, OneNote, Smartsheet, and DocuSign.
- Advanced knowledge of Microsoft Office applications, including Excel and Outlook.
- Familiarity with strategic sourcing processes.
- Experience in facilities management, critical facilities, or data centers.
- Familiarity with contract terms, compliance requirements, and performance metrics.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
- Excellent communication and relationship-building abilities.
- Proactive problem-solving mindset, accuracy, and attention to detail.
- Flexibility and ability to respond to changing circumstances and expectations.
- Strong work ethic, integrity, and ability to work effectively and independently.
- Ability to build and maintain effective client and vendor relationships.
Responsibilities
- Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
- Facilitate NDA and VMSA execution through DocuSign with required signers.
- Review contracts, including redlines and negotiations.
- Track tasks and monitor incoming internal and external requests.
- Collaborate with sales, procurement, operations, and finance to clarify contracts, MSAs, SOWs, and timelines.
- Maintain accurate vendor records and data integrity in company systems.
- Identify opportunities to improve vendor relationships.
- Maintain vendor-information folders, including contact details, services offered, and performance records.
- Track and report purchase orders and vendor invoicing activity.
- Support department contracts, including administration of a contract repository and expiration tracker.
- Evaluate internal requests for vendor relationships, guide stakeholders through the standard onboarding framework, and provide comparative analysis to support unbiased contract awards.
- Work with Account Coordinators and the Finance Team to review and align payables and receivables with active vendor contracts, supporting tracking and communication between Vendor Management and Finance.
- Assist site teams with budgeting and forecasting by providing current tracker data and historical documents.
- Advise site teams on vendor-management contract procedures, concepts, policies, and changes.
Benefits
- Eight company-paid holidays, two floating holidays, and PTO.
- Medical, dental, and vision insurance; enrollment is available starting on Day 1, with coverage beginning the first of the month following 30 days of employment.
- Employee Assistance Program available to all employees, including those who do not enroll in the benefits package.
- Employer-supported 401(k) with immediate 100% vesting, a 3% employer match, and a 50% match on the next 2%.
- Health Savings Account (HSA).
- Mental health resources.
- Gym discounts.
- Discounted group legal services, home and auto insurance, pet insurance, and identity-theft protection.
- Discounted group life and AD&D insurance.
- Discounted group short- and long-term disability insurance.
- Parental leave.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
