Unit Program Coordinator

Air Force Materiel Command • Scott AFB, IL

12d

About The Position

The Unit Program Coordinator serves as the primary point of contact to the squadron commander or director for administrative support programs. The coordinator directly assists the commander or director with managing administrative support program functions and serves as the resident subject matter expert for mandated administrative support programs. The position also serves as the organization’s point of contact and liaison with the personnel flight on military and civilian personnel issues, assists with planning and monitoring manpower resource requirements, and performs clerical and administrative work in support of the office or organization. The coordinator develops, establishes, updates, and maintains office procedures and records or files to support effective and efficient office operations.

This federal position requires U.S. citizenship and the appropriate security clearance. It may require drug testing, travel, shift work, emergency overtime, and work outside normal duty hours, including evenings, weekends, or holidays. The employee must maintain current certifications. Depending on the appointment type, the selectee will serve a one-year probationary period or a two-year trial period. The announcement may be used to establish a 120-day register for similar vacancies.

Qualifications may be met through one year of specialized experience at the next lower grade or equivalent; four years of education above high school in an accredited business, secretarial, or technical school, junior college, college, or university; or a combination of education and experience totaling the required qualification. Specialized experience includes administrative support programs and assistance with military and civilian personnel matters and manpower resource requirements. The position evaluates knowledge of organizational operations, office automation software, personnel and manning practices, problem analysis and resolution, communication, planning, organization, and deadline management.

Requirements

• U.S. citizenship is required.
• At least one year of specialized experience at the next lower grade GS-04/NK-01, or equivalent, including experience with administrative support programs and assisting with military and civilian personnel issues and manpower resource requirements; alternatively, the specified education or a combination of education and experience may qualify.
• Specialized program experience may include cybersecurity liaison, Government Travel Card, Defense Travel System administration, drug demand, automated data processing equipment accounts, security, supply, civilian timecards, and unit recognition.
• Knowledge of organizational and functional responsibilities and operations.
• Knowledge of office automation software, tools, and techniques for producing documents such as letters, reports, spreadsheets, databases, and graphs.
• Knowledge of organizational structure, programs, and work methods related to personnel and manning issues.
• Skill in fact-finding, problem analysis and resolution, and developing concrete action plans.
• Ability to gather, analyze, and present facts; communicate effectively with tact and courtesy; plan and organize work; and meet deadlines.
• Ability to plan and organize management programs and organizational functions.
• Submit transcripts when qualifying based on education; foreign education must be shown to be equivalent to U.S. education.
• Maintain current certifications.
• Pass a drug test if required for the position and selection.
• Obtain and/or maintain the appropriate security clearance.
• Direct deposit is required for federal employees.

Responsibilities

• Assist the commander or director in managing administrative support program functions.
• Serve as the subject matter expert for mandated administrative support programs.
• Act as the organizational point of contact and liaison with the personnel flight on military and civilian personnel issues.
• Assist in planning, administering, and monitoring manpower resource requirements.
• Perform clerical and administrative work in support of the office or organization.
• Develop, establish, update, and maintain office procedures and records or files.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED