Union Compliance Analyst (Hybrid - Glendale Heights, IL)

Climate Pros•Glendale Heights, IL

9d•Hybrid

About The Position

The Union Payroll & Compliance Analyst analyzes union payroll data, prepares and validates union benefit and dues payments, supports audits, and resolves complex reporting discrepancies. The role works closely with Payroll Administrators, Finance, Human Resources, union representatives, and internal business partners. It does not directly supervise Payroll Administrators; instead, it provides technical support for escalations, audits, and payment-cycle issues. The position requires advanced Excel skills, logical problem solving, close attention to detail, and the ability to learn and apply multiple collective bargaining agreements (CBAs), wage sheets, reporting portals, and internal processes. The analyst manages time-sensitive priorities while maintaining accurate records and clearly communicating how issues will be resolved. This is a hybrid position. The employee must live within 30 miles of a Climate Pros office and be available to work onsite two to three days per week, based on business needs. The employee may also be required to visit a customer site and/or complete a ride-along with a field technician. Work is primarily performed in a normal office environment. The employee is frequently required to sit, stand, walk, hear, see, and communicate. Close vision is required for computer-based work, and light to moderate lifting may occasionally be required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.

Requirements

Three to five years of experience in accounting, audit, payroll, compliance, financial analysis, or another highly regulated, contract-driven environment.
Demonstrated experience performing reconciliations, audits, data analysis, or complex payment review.
Advanced proficiency in Microsoft Excel, including building, reviewing, and troubleshooting formulas and interconnected workbooks; using lookup functions; reconciling large data sets; and recognizing how upstream errors affect downstream results.
Ability to follow data lineage, connect information across reports and systems, and isolate the source of discrepancies.
Ability to identify missing or inconsistent information and develop practical resolutions.
Ability to interpret detailed contracts, wage sheets, rules, and regulated processes and accurately apply them to payroll reporting and payments.
Ability to move between unions, deadlines, portals, and process requirements while maintaining accuracy and context.
Consistent attention to detail in a deadline-driven environment.
Ability to explain analysis, summarize issues, document recommended paths forward, and manage difficult or technical conversations.
Ability to work independently while supporting teammates, sharing knowledge, and helping resolve high-priority issues.
Ability and initiative to improve internal checks, templates, documentation, and workflows.
Ability to live within 30 miles of a Climate Pros office and work onsite two to three days per week based on business needs.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
Experience with payroll, timekeeping, or reporting systems.
Prior experience with union payroll, CBAs, or union benefit reporting.
Experience collaborating within a team and supporting escalations.

Responsibilities

Analyze payroll, time, wage, benefit, and deduction data to calculate and support accurate union dues, benefit contributions, market recovery reporting, and other union-related payments.
Prepare, validate, and submit union reports and payments in accordance with applicable CBAs, wage sheets, reporting rules, deadlines, and company procedures.
Use advanced Excel functions and audit techniques, including XLOOKUPs, formulas, reconciliations, data comparisons, and multi-sheet models, to transform payroll reports and identify errors or exceptions.
Perform internal audits by reconciling data across systems and source files, including payroll data, FJX records, Payroll Administrator templates, payment receipts, and internal tracking tools.
Investigate discrepancies, trace root causes, and coordinate corrections with Payroll Administrators and other internal partners before reporting or payment deadlines.
Support Payroll Administrators with complex escalations, missed hours, FJX issues, payment processing, record updates, union outreach, and audit requests when additional technical assistance is needed.
Maintain accurate, complete, and organized records to support payment processing, internal controls, external audits, and regulatory or contractual inquiries.
Serve as a knowledgeable contact for union representatives regarding reporting or payment questions, documentation requests, and discrepancy resolution.
Review new or revised CBAs, wage sheets, and related requirements; translate changes into accurate internal templates, controls, and processing steps.
Create payment-cycle reports and issue summaries for stakeholders, clearly explaining findings, risks, status, and recommended resolution steps.
Develop and maintain job aids, audit checks, projection templates, and other internal tools that improve accuracy, consistency, and efficiency within the constraints of union reporting requirements.
Contribute to Excel, audit, wage-sheet, and process training after developing sufficient subject-matter expertise.
Prioritize multiple union-specific processes and deadlines, recognizing that each union may use different rules, portals, formats, and submission procedures.
Perform other related duties as assigned.