Union Compliance Analyst (Hybrid - Glendale Heights, IL)

Climate Pros, LLC•Glendale Heights, IL

10d•Hybrid

About The Position

The Union Payroll & Compliance Analyst analyzes union payroll data, prepares and validates union benefit and dues payments, supports audits, and resolves complex reporting discrepancies. The role works closely with Payroll Administrators, Finance, Human Resources, union representatives, and internal business partners. It does not directly supervise Payroll Administrators; it provides technical support for escalations, audits, and payment-cycle issues. Success requires advanced Excel capability, logical problem solving, attention to detail, and the ability to learn and apply multiple collective bargaining agreements (CBAs), wage sheets, reporting portals, and internal processes. The analyst must manage changing, time-sensitive priorities while maintaining accurate records and communicating clear paths to resolution. This is a hybrid position. The employee must live within 30 miles of a Climate Pros office and be available to work onsite two to three days per week, based on business needs. The employee may also be required to visit a customer site or complete a ride-along with a field technician. Work is primarily performed in a normal office environment.

Requirements

Three to five years of experience in accounting, audit, payroll, compliance, financial analysis, or another highly regulated, contract-driven environment.
Demonstrated experience performing reconciliations, audits, data analysis, or complex payment review.
Advanced proficiency in Microsoft Excel is required.
Ability to build, review, and troubleshoot formulas and interconnected workbooks; use lookup functions; reconcile large data sets; and recognize how upstream errors affect downstream results.
Ability to follow data lineage, connect information across reports and systems, and isolate discrepancy sources.
Ability to identify missing or inconsistent information and develop practical resolutions.
Ability to interpret detailed contracts, wage sheets, rules, and regulated processes and accurately apply them to payroll reporting and payments.
Ability to switch between unions, deadlines, portals, and process requirements while maintaining accuracy and context.
Strong attention to detail in a deadline-driven environment.
Ability to explain analysis, summarize issues, document recommended next steps, and manage difficult or technical conversations confidently.
Ability to work independently while supporting teammates, sharing knowledge, and helping resolve high-priority issues.
Must live within 30 miles of a Climate Pros office and be available to work onsite two to three days per week, based on business needs.
May be required to visit a customer site or complete a ride-along with a field technician.
Frequently required to sit, stand, walk, hear, see, and communicate; close vision is required for computer-based work. Light to moderate lifting may occasionally be required.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
Experience with payroll, timekeeping, or reporting systems.
Prior experience with union payroll, CBAs, or union benefit reporting.
Experience collaborating within a team and supporting escalations.

Responsibilities

Analyze payroll, time, wage, benefit, and deduction data to calculate and support accurate union dues, benefit contributions, market recovery reporting, and other union-related payments.
Prepare, validate, and submit union reports and payments according to applicable CBAs, wage sheets, reporting rules, deadlines, and company procedures.
Use advanced Excel functions and audit techniques—including XLOOKUPs, formulas, reconciliations, data comparisons, and multi-sheet models—to transform payroll reports and identify errors or exceptions.
Perform internal audits by reconciling data across systems and source files, including payroll data, FJX records, Payroll Administrator templates, payment receipts, and internal tracking tools.
Investigate discrepancies, trace root causes, and coordinate corrections with Payroll Administrators and other internal partners before reporting or payment deadlines.
Support Payroll Administrators with complex escalations, missed hours, FJX issues, payment processing, record updates, union outreach, and audit requests requiring additional technical assistance.
Maintain accurate, complete, and organized records to support payment processing, internal controls, external audits, and regulatory or contractual inquiries.
Serve as a knowledgeable contact for union representatives regarding reporting or payment questions, documentation requests, and discrepancy resolution.
Review new or revised CBAs, wage sheets, and related requirements, and translate changes into accurate internal templates, controls, and processing steps.
Create payment-cycle reports and issue summaries that explain findings, risks, status, and recommended resolution steps to stakeholders.
Develop and maintain job aids, audit checks, projection templates, and other internal tools to improve accuracy, consistency, and efficiency within union reporting requirements.
Contribute to Excel, audit, wage-sheet, and process training after developing sufficient subject-matter expertise.
Prioritize multiple union-specific processes and deadlines while accounting for differing rules, portals, formats, and submission procedures.
Perform other related duties as assigned.