Travel Coordinator - Administrative Assistant

Scaled Composites•Mojave, CA

1d•Onsite

About The Position

Scaled Composites is seeking a Travel Coordinator/Administrative Assistant to join our team of qualified, diverse individuals. Scaled Composites is an aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-plus year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

Requirements

Self-starter who is goal oriented.
Ability to prioritize a high volume of tasking and operate in a “fire and forget” atmosphere.
Maintains a high degree of confidentiality.
Ability to work independently in a dynamic environment.
Ability to exercise good judgment with minimal oversight.
Proactively completes assigned tasking, including on-the-fly problem solving and issues that require critical thought.
Demonstrated capability organizing a complex schedule and varied priorities.
Must be able to work well with a wide variety of personalities across all departments.
Must be proficient in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint and MS Outlook).

Nice To Haves

Prior experience in travel logistics preferred.

Responsibilities

Processes all employee-related travel requests
Processes all recruiting-related travel requests
Purchases/reserves all company transportation and accommodations
Contracts and coordinates with hotels, airlines, and vehicle rental agencies for lowest corporate rates/fares available
Stays informed of all travel related issues and alerts management of changes within the travel industry
Creates expense reports for travelers, collects and maintains appropriate receipts and verifies company travel invoices; coordinates with the accounting department for employee reimbursements
Monitors and ensures compliance with Scaled’s Travel Policy and Procedures
May at times be asked to support staff in assigned project-based work
Serves as backup to the admin team
Supports administrative and departmental projects and initiatives as directed
presentations, etc.