Travel Coordinator

Veterans Canteen Service

2d•Onsite

About The Position

Since 1946, the Veterans Canteen Service (VCS) has delivered the VCS benefits to millions of Veterans enrolled in the Department of Veterans Affairs (VA) Healthcare system, the largest Healthcare system in the United States. VCS is a program office in the Veterans Health Administration (VHA) that is Veteran-facing, providing reasonably priced goods and services for the comfort and well-being of America’s Veterans. The Veterans Canteen Service (VCS), Central Office, located on the Jefferson Barracks VAMC campus in St. Louis, MO, is seeking a Travel Coordinator for the Finance Center. In this role, you will report to the Supervisory Accountant and play a critical role in the operations of the Finance Center.

Requirements

Accuracy, completeness, and compliance with Federal Travel Regulations (FTR) and VA policies within established deadlines.
Ability to explain reimbursement determinations.
Ability to resolve voucher discrepancies.
Ability to support urgent or last-minute travel requests, including emergency travel arrangements.
Ensure payments are issued to authorized vendors.
Ensure accounting data is accurate.
Ensure supporting documentation validates proper payment before processing.
Certify payment schedules and financial transactions in accordance with federal laws, policies, and Certifying Officer responsibilities.
Ensure accuracy of voucher amounts, batch totals, and agency identifiers.
Monitor expenses and payment activity to identify questionable or non-compliant charges.
Escalate concerns to leadership.
Ensure supervisory approval for transactions exceeding established thresholds.

Responsibilities

Guide employees on official travel procedures, entitlements, and reimbursement requirements.
Review and approve travel authorizations and vouchers for accuracy, completeness, and compliance with Federal Travel Regulations (FTR) and VA policies within established deadlines.
Assist travelers by explaining reimbursement determinations, resolving voucher discrepancies, and supporting urgent or last-minute travel requests, including emergency travel arrangements.
Review invoices and payment requests to ensure payments are issued to authorized vendors, accounting data is accurate, and supporting documentation validates proper payment before processing.
Certify payment schedules and financial transactions in accordance with federal laws, policies, and Certifying Officer responsibilities, ensuring accuracy of voucher amounts, batch totals, and agency identifiers.
Monitor expenses and payment activity to identify questionable or non-compliant charges, escalating concerns to leadership and ensuring supervisory approval for transactions exceeding established thresholds.
Perform and adapt to additional responsibilities as needed.