Travel Coordinator

Navanta, LLC • Oklahoma City, OK

1d • Hybrid

About The Position

The Travel Coordinator position manages the work and resource scheduling for the entire Onsite Team, including internal coordination and communication, client coordination, and resource logistics. This includes team availability, travel decision-making balancing client needs with cost effectiveness, and scheduling of all travel accommodations such as hotels, rental cars, airfare, and equipment shipping. While the majority of focus is supporting the Onsite Technical Team, this role is also responsible for coordinating travel bookings across the entire Navanta BPC organization. This includes handling travel requests from multiple departments and ensuring all company travel needs are managed efficiently and consistently. The role works cross-functionally to ensure teams can address client and internal needs effectively.

Requirements

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• At least one year of logistics, operations, or similar experience.

Nice To Haves

• Project or employee management experience.
• Familiarity with scheduling and fleet management tools.
• Bachelor’s degree in business, logistics, or related field.

Responsibilities

• Plan, schedule, and coordinate multiple simultaneous onsite requests.
• Act as liaison between clients, onsite resources, and stakeholders.
• Determine onsite resource needs with stakeholder input.
• Prepare and update plans, timelines, itineraries, and schedules.
• Utilize Navanta travel platforms to book accommodations.
• Monitor progress and adjust plans and travel arrangements as needed.
• Coordinate team availability and scheduling conflicts.
• Work with leadership and Accounting to optimize resource utilization.
• Escalate complex issues to senior management.
• Maintain company vehicle fleet including maintenance and inspections.
• Coordinate all Navanta BPC travel bookings across departments.
• Perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level