Travel Coordinator

Veterans Canteen Service•Saint Louis, MO

11h•Onsite

About The Position

Since 1946, the Veterans Canteen Service (VCS) has delivered the VCS benefits to millions of Veterans enrolled in the Department of Veterans Affairs (VA) Healthcare system, the largest Healthcare system in the United States. VCS is a program office in the Veterans Health Administration (VHA) that is Veteran-facing, providing reasonably priced goods and services for the comfort and well-being of America’s Veterans. The Veterans Canteen Service (VCS), Central Office, located on the Jefferson Barracks VAMC campus in St. Louis, MO, is seeking a Travel Coordinator for the Finance Center. In this role, you will report to the Supervisory Accountant and play a critical role in the operations of the Finance Center.

Requirements

A current, valid REAL ID is required to work at Veterans Canteen Service.
Up to one (1) year of specialized experience demonstrating the knowledge, skills, and abilities required to successfully perform the duties of a Transportation Assistant.
Ability to interpret and apply policies, regulations, guidelines, and procedures related to payment processing for suppliers, contractors, and official government travelers.
Demonstrated ability to communicate effectively both verbally and in writing with employees, travelers, vendors, and stakeholders.
Working knowledge of accounts payable functions and an understanding of their impact on organizational financial statements and reporting processes.
Ability to organize workload, establish priorities, and consistently meet deadlines in a fast-paced environment.
Skill in operating standard office equipment, including calculators, computer terminals, printers, and facsimile machines to support daily operations.
Proficiency in Microsoft Excel, Word, and Outlook, along with experience using General Ledger, Accounts Payable, and Retail Invoice Match systems to document and report financial transactions and receipts.
Knowledge of Store Inventory Management and Retail Management Systems, including internal controls and separation of duties related to payment processing activities.
Ability to plan, organize, and coordinate official travel arrangements, including transportation and lodging, for government employees, groups, and guests traveling on official business.
Resumes cannot exceed 2 pages in length.
Must serve a 1-year probationary period.
Participation in the seasonal influenza vaccination program is required.

Responsibilities

Guide employees on official travel procedures, entitlements, and reimbursement requirements.
Review and approve travel authorizations and vouchers for accuracy, completeness, and compliance with Federal Travel Regulations (FTR) and VA policies within established deadlines.
Assist travelers by explaining reimbursement determinations, resolving voucher discrepancies, and supporting urgent or last-minute travel requests, including emergency travel arrangements.
Review invoices and payment requests to ensure payments are issued to authorized vendors, accounting data is accurate, and supporting documentation validates proper payment before processing.
Certify payment schedules and financial transactions in accordance with federal laws, policies, and Certifying Officer responsibilities, ensuring accuracy of voucher amounts, batch totals, and agency identifiers.
Monitor expenses and payment activity to identify questionable or non-compliant charges, escalating concerns to leadership and ensuring supervisory approval for transactions exceeding established thresholds.
Perform and adapt to additional responsibilities as needed.