Transportation & Relocation Program Support Specialist

One Federal Solution•Arlington, VA

About The Position

One Federal Solution is seeking a highly organized, detail-oriented Transportation & Relocation Program Support Specialist to provide administrative, professional, and technical support to the Drug Enforcement Administration's Transportation & Relocation Management Section. The role supports the planning, coordination, documentation, and execution of the Permanent Change of Station (PCS) process and Transit Subsidy Program, along with associated program and data management, financial and budgetary support, records maintenance, action item tracking, reporting, and relocation coordination. The specialist maintains databases, tracking systems, schedules, program records, and supporting documentation; prepares reports and other program materials; supports meetings and briefings; and performs data entry and validation in UFMS, MLINQS, and other PCS-related systems. The position also assists with reviewing relocation documents and financial records, tracking expenses and budgets, administering transit subsidy activities, conducting research, resolving discrepancies, and coordinating with stakeholders to meet program requirements. Additional duties include supporting educational leadership and professional development program activities and providing other administrative, program management, and technical support as assigned. One Federal Solution is a professional services provider with more than 20 years of experience supporting Defense and Civilian agencies. The company specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services, and is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Requirements

At least four years of relevant experience providing program and data management support to programs of similar size and scope.
An associate degree from an accredited institution, or two additional years of related professional experience in lieu of the degree.
Experience supporting program and data management.
Knowledge of government relocation and Permanent Change of Station (PCS) processes.
Experience with administrative support and electronic and hard-copy file maintenance.
Experience with data entry and information management using UFMS, MLINQS, and other PCS-related systems.
Experience with budget administration, financial tracking, and program expenditures.
Experience supporting educational leadership and professional development programs.
Experience preparing, reviewing, and delivering reports and program-related documentation.
Experience establishing and maintaining databases, spreadsheets, action item logs, and tracking systems.
Experience coordinating meetings, preparing agendas, recording minutes, and monitoring follow-up activities.
Working knowledge of Microsoft Word, Access, PowerPoint, and Excel.
Proficiency with electronic messaging and standard office communication systems.
Strong organizational, analytical, and time management skills.
Excellent written and verbal communication abilities.
Ability to maintain accurate records and manage confidential program information.
Strong attention to detail and commitment to data accuracy.
Ability to coordinate with multiple stakeholders and obtain necessary information.
Ability to manage competing priorities and meet established deadlines.
Strong problem-solving skills and ability to work independently and collaboratively.

Responsibilities

Provide administrative, professional, and technical support to the DEA Transportation & Relocation Management Section.
Support planning, coordination, organization, and execution of activities associated with the PCS process and Transit Subsidy Program.
Establish, maintain, and update program databases, tracking systems, and action item logs.
Monitor action items, assignments, deliverables, and program milestones to support timely completion.
Prepare, review, and deliver progress reports, correspondence, presentations, and other program documentation.
Develop, maintain, and monitor delivery schedules, project timelines, and administrative tracking tools.
Assist with scheduling, coordinating, and preparing program activities, meetings, and briefings.
Attend meetings, document discussions, prepare minutes, and track action items and follow-up activities.
Perform data entry, validation, and record updates in UFMS, MLINQS, and other PCS-related systems.
Maintain accurate electronic and hard-copy files, program records, and supporting documentation.
Review relocation documentation, financial records, and supporting materials for accuracy and completeness.
Provide administrative support for employee relocation and PCS activities.
Assist with monitoring relocation-related expenses, budgets, financial transactions, and program expenditures.
Support budget and financial management activities, including tracking obligations, expenditures, reimbursements, and related documentation.
Assist with administering and tracking employee transit subsidy program activities.
Conduct research, collect information, and resolve discrepancies related to program records and administrative documentation.
Coordinate with personnel and stakeholders to obtain required information and ensure program requirements are met.
Prepare reports, spreadsheets, correspondence, and presentations using Microsoft Office applications.
Support educational leadership and professional development program activities, including scheduling, documentation, tracking, and reporting.
Maintain program files, databases, and supporting records in accordance with established procedures.
Identify administrative or operational issues and assist with developing appropriate solutions.
Perform additional administrative, program management, and technical support duties as assigned.