Training Specialist

State of Oklahoma•Oklahoma City, OK

15d•$63,200 - $69,500•Onsite

About The Position

The Training Specialist is a specialist-level position in the Oklahoma Department of Transportation’s Maintenance Division. Reporting to the Programs Manager, the role leads development and delivery of employee training and professional development, including statewide training for the Maintenance Management System (MMS). The position develops and maintains training materials, schedules and facilitates training sessions, supports MMS users, and coordinates the Heavy Equipment Operator Program and work zone traffic control certification and recertification training. The role also coordinates procurement and financial assistance for the Facilities Branch. Duties include preparing requisitions and change orders, processing and reconciling invoices, administering facility lease agreements, and monitoring expenditures. The position requires strong organizational, communication, customer service, and training skills, as well as the ability to coordinate multiple administrative functions.

Requirements

Level II: Bachelor’s degree plus one year of experience in education or training; an equivalent combination of education and qualifying experience may substitute, or a master’s degree in adult education or human resource development.
Level III: Bachelor’s degree, one year of experience in education or training, and one additional year of qualifying experience using software applications for rapid development of training materials and online courses; an equivalent combination may substitute, or a master’s degree in adult education or human resource development plus one additional year of that software experience.
Knowledge of adult education principles and techniques, classroom and on-the-job training principles, equipment and materials used in training, curriculum development methods, and software for rapid online course development.
Ability to conduct classroom training, workshops, or seminars; use video, audio, and other equipment to present training; gather information for developing courses; communicate effectively; and use small-group facilitation tools.
Ability to establish and maintain effective working relationships, plan and organize adult education courses and facilitation activities, and plan and evaluate training activities.
Strong organizational, communication, customer service, and training skills, with the ability to coordinate multiple administrative functions.
Experience developing and delivering employee training and preparing instructional manuals and reference guides.
Knowledge of procurement procedures, budget monitoring, and expenditure tracking.

Nice To Haves

Knowledge of Oracle PeopleSoft eProcurement.
Knowledge of Oracle PeopleSoft Voucher Entry.
Knowledge of ODOT Encumbrance Tracker.
Knowledge of SharePoint.
Knowledge of Adobe Sign.
Knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Knowledge of learning principles and training best practices.
Knowledge of state purchasing procedures and State Purchase Card (P-Card) guidelines.
Knowledge of statewide and agency contacts.
Knowledge of procurement and accounts payable processes.
Knowledge of budget monitoring and expenditure tracking.

Responsibilities

Prepare or collect information and materials for training, meetings, or seminars, including lesson plans, training guides, manuals, videos, and presentation materials.
Identify employee and agency training needs and review requests for training and professional development.
Schedule and coordinate training classes, workshops, seminars, conferences, and meetings.
Conduct training using adult education principles and techniques, evaluate results, and make adjustments as needed.
Counsel employees and supervisors about training issues and provide information about educational opportunities and eligibility requirements.
Lead, coordinate, and deliver statewide employee training for ODOT’s Maintenance Management System (MMS).
Develop, update, and maintain training manuals and instructional guides; schedule and facilitate training sessions; provide daily MMS support; and assist users with system questions or operational issues.
Oversee the Heavy Equipment Operator Program by maintaining program guidelines, providing technical assistance and support to field districts, responding to program questions, and developing, revising, and distributing training materials.
Develop and maintain the annual Professional Services Contract for Maintenance and Construction Work Zone Traffic Control certification and recertification training.
Support Facilities Branch procurement and financial activities, including preparing purchase requisitions and change orders and entering them in ODOT’s Encumbrance Tracker.
Process invoices for payment through PeopleSoft and reconcile and pay non-purchase-order invoices using a state purchasing card.
Administer annual facility lease agreements and monitor expenditures by maintaining budget spreadsheets in SharePoint.
May assist with supervision and training of other training specialists, serve as a backup supervisor, or act as a lead worker, project leader, or team leader.

Benefits

Annual benefit allowance covering up to $20,538.24 for employees and their dependents to enroll in benefits.
Medical, dental, and vision plan options.
Health Savings Account (HSA) and Flexible Spending Account (FSA) enrollment options.
Retirement savings plans, including the Pathfinder Defined Contribution Plan with employer matching and the OPERS Defined Benefit Plan for eligible returning employees.
Annual leave accrual of 15 to 25 days depending on years of service.
Sick leave accrued at 15 days per year.
11 paid holidays per year.
Annual longevity payments for eligible State employees with at least two years of State service.
Employee Assistance Program (EAP).
Wellness program.