Training Initiatives Project Coordinator/Trainee

San Bernardino County • San Bernardino, CA

12d

About The Position

The Performance Education & Resource Centers (PERC) is seeking a Training Initiatives Project Coordinator/Trainee to provide project management and creative design and delivery of services supporting departmentwide learning initiatives, special projects, and staff development events. The position supports organizational development, event design, procurement, and operational coordination. The Coordinator/Trainee leads complex initiatives from concept through implementation and closeout, coordinating timelines, procurement, vendors, budgets, logistics, communications, deliverables, and executive-level reporting in collaboration with PERC leadership, program and fiscal staff, County departments, and external partners.

The role includes coordinating multiple concurrent projects, programs, and events; planning major events and initiatives; coordinating procurement and vendor services; facilitating stakeholder meetings; and supporting departmental training plans and organizational development. It also prepares reports, correspondence, records, recommendations, procurement documentation, and materials supporting formal County approval processes when applicable.

The official classifications are Staff Analyst II and Staff Analyst II Trainee. Countywide travel may be required, and employees must arrange their own transportation. Applicants must pass pre-employment screening, including fingerprinting. Candidates selected for certain law enforcement, public safety, or legally designated positions must pass a more stringent background check. The County cannot consider applicants who require visa sponsorship at application or in the future. Staff Analyst II Trainees may be promoted to Staff Analyst II after meeting its minimum qualifications and receiving a satisfactory work progress report; promotion must occur within 24 months of hire or employment will be terminated.

Applicants are evaluated competitively based on their application and supplemental questionnaire. Resumes are not accepted in lieu of those materials. Applicants needing testing accommodations must submit a request within one week of the recruitment filing deadline. Eligible veterans and certain eligible family members who are not current County employees may receive preference points.

Requirements

• A bachelor's degree in public or business administration, behavioral or social science, accounting or finance, or another relevant field of study; the degree may be substituted with four additional years of qualifying experience supporting management or professional-level administrative staff. The substitution replaces only the degree requirement.
• At least 18 months of full-time equivalent experience. For the Trainee classification, experience must support management or professional-level administrative services staff in project management or event-planning-related areas, such as logistics, scheduling, vendor contracts or procurement, project timeline or budget tracking, report preparation, basic data analysis, or bid/proposal support.
• For the Coordinator classification, at least 18 months of full-time equivalent professional-level project management or event planning experience, with primary duties such as staff event coordination and project management, planning, logistics, scheduling, contract or procurement management, and tracking project timelines or budgets.
• Applicants must pass the pre-employment process, including fingerprinting.
• Applicants must not require visa sponsorship at the time of application or in the future.
• Applicants must submit the online employment application and supplemental questionnaire by the stated deadline; resumes are not accepted in their place.
• Employees may be required to travel throughout the County and must make provisions for transportation.

Nice To Haves

• Ability to design engaging, thoughtful, and well-structured events while managing the operational and analytical work needed for successful delivery.

Responsibilities

• Manage multiple concurrent PERC projects, programs, and events, and develop project plans, milestones, timelines, deliverables, assignments, and status-tracking mechanisms.
• Monitor project progress, identify risks or gaps, coordinate follow-up, and help ensure projects remain on schedule while applying creative approaches to improve quality and participant engagement.
• Lead administrative and operational planning for major events and initiatives, including venue and facility planning, room configurations, schedules, run-of-show development, vendors, materials, equipment, participant logistics, staffing plans, and event-day operations.
• Coordinate project-related requisitions, bids, quotes, proposals, purchase requests, contracts, and other procurement documentation; track timelines and approvals and work with County staff to complete processes accurately and on time.
• Serve as a primary vendor contact for assigned projects and events; coordinate scopes, schedules, deliverables, facility access, equipment, services, deadlines, and expectations, and monitor completion of agreed services.
• Facilitate project planning meetings with internal teams, County departments, leadership, vendors, and external partners; prepare agendas, document decisions and action items, assign follow-up, and monitor completion.
• Support the design and implementation of departmental training plans, staff development initiatives, and organizational development projects.
• Contribute ideas for training and event formats, agendas, and participant engagement; conduct needs analyses and support related administrative and analytical work.
• Prepare reports, correspondence, records, recommendations, procurement documentation, and other administrative materials, including materials supporting formal County approval processes when applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level