Academic Initiatives Coordinator

Binghamton University•Binghamton, NY

About The Position

Binghamton University seeks an Academic Initiatives Coordinator to provide professional administrative and program coordination support to the Vice Provost for Academic Innovation and the Center for Learning and Teaching. Reporting directly to the Vice Provost, the coordinator organizes assessment and reporting processes, collects and reviews information, prepares analyses and working documents, and follows up with faculty and staff to complete assignments on schedule. The role carries out delegated responsibilities under the Vice Provost's general direction, with recurring assessment, reporting and documentation requirements as central duties. AI governance activities and pilot programs are coordinated according to priorities set by the Vice Provost. Policy decisions, institutional commitments and final approvals remain with the Vice Provost and appropriate university offices. The coordinator serves as the office's principal coordination contact for regular and substantive interaction (RSI) activities; supports AI governance development and coordinates AI pilot programs; maintains NC-SARA documentation and annual reporting; and coordinates assessment cycles and WEAVE reporting for the Office of Academic Innovation and the Center for Learning and Teaching. The position also maintains shared calendars, records and procedures, provides progress updates, identifies competing deadlines and handles sensitive information according to university requirements.

Requirements

Bachelor's degree or higher.
At least three years of relevant professional experience in administration, program coordination, assessment or reporting, compliance operations, or a related area.
Ability to organize multiple assignments, maintain accurate records, meet deadlines and follow up with colleagues across an organization.
Effective written and interpersonal communication skills, including the ability to prepare clear summaries, correspondence and procedural documents.
Ability to collect, organize, check and summarize quantitative and qualitative information to support analysis and decisions.
Proficiency with spreadsheets, document preparation and collaborative office tools, and ability to learn new reporting systems.
Ability to research and apply established requirements, exercise sound judgment and handle confidential information appropriately.

Nice To Haves

Experience coordinating assessment, annual reporting, audits or regulatory documentation.
Experience supporting a senior administrator and coordinating projects involving multiple departments or professional groups.
Experience in higher education or familiarity with academic program approval processes and online education.
Experience with WEAVE or a similar assessment platform, NC-SARA reporting, RSI documentation, or AI governance and policy implementation.
Experience improving administrative processes or developing practical reporting tools and dashboards.

Responsibilities

Coordinate the regular and substantive interaction (RSI) initiative with instructional designers, program leaders, faculty and university offices.
Coordinate surveys, information requests, communications and collection of supporting evidence for RSI compliance.
Maintain RSI progress records, outstanding questions and follow-up actions, and prepare status reports for the Vice Provost.
Assist with implementation of approved RSI guidance and procedures; route instructional practice or compliance interpretation questions to appropriate specialists.
Research relevant guidance and practices related to AI governance, and prepare background summaries, draft procedures and review materials.
Coordinate committee and working group activities, including agendas, meeting materials, decision records and follow-up on assigned actions.
Track implementation of approved AI governance initiatives and help organize communications and resources; identify barriers and matters requiring the Vice Provost's attention.
Coordinate AI pilot programs under the Vice Provost's direction, working with faculty, academic departments, vendors, Purchasing, and offices responsible for data and AI governance.
Organize AI pilot plans, required reviews and approvals, implementation activities and evaluation of results.
Maintain the NC-SARA reporting calendar and supporting documentation, coordinate information requests, assemble annual reporting and renewal materials, and track outstanding documentation.
Respond to routine NC-SARA follow-up requests and refer substantive authorization or policy questions to the Vice Provost and responsible offices.
Coordinate assessment cycles for the Office of Academic Innovation and the Center for Learning and Teaching, including development of assessment questions, measures and evidence-collection schedules.
Request and collect assessment data, follow up on outstanding items, and review information for completeness and consistency.
Enter approved assessment plans, results and supporting documentation into WEAVE; prepare summaries and assist with analysis, improvement identification and tracking of subsequent actions and results.
Maintain shared calendars of reporting deadlines and commitments, accurate records and clear procedures across assigned portfolios.
Provide regular progress updates, identify missing information and competing deadlines, and seek guidance from the Vice Provost on priorities.
Handle sensitive information with discretion and follow university requirements for records and data handling.
Perform related professional administrative duties and special projects assigned by the Vice Provost.