Academic Coordinator

Lehigh•Bethlehem, PA

2d•Onsite

About The Position

Lehigh University's College of Arts & Sciences is seeking an Academic Coordinator to support the day-to-day operations of its academic departments. The coordinator prepares and manages academic documentation, supports students and faculty, coordinates administrative and financial processes, and helps ensure departmental programs run smoothly. The position requires on-campus work and is scheduled for 29 hours per week. The approximate salary range is $28,760–$34,520 and may change based on experience, skills, and qualifications. The position has direct contact with minors and requires successful completion of background checks.

Requirements

High school diploma or GED.
Three to five years of work-related experience; less experience may be considered with higher relevant education and/or desired skills.
Strong computer skills, including experience with word-processing and spreadsheet software.
Excellent communication and interpersonal skills and a high level of customer service.
Excellent organizational and time-management skills.
Some analytical and problem-solving skills.
Ability to manage multiple tasks simultaneously.
Successful completion of standard background checks, including those required because the position has direct contact with minors.

Nice To Haves

Associate's degree preferred.

Responsibilities

Prepare and coordinate academic documentation, including course schedules, student forms, catalog updates, and Course Inventory Management (CIM) records.
Generate reports and track faculty actions, graduate and undergraduate student progress, and departmental statistics.
Support graduate student recruitment, application coordination, financial aid processing, and registration through graduation.
Respond to complex inquiries from students, faculty, and staff, and resolve non-routine issues with discretion and sound judgment.
Plan and coordinate meetings, events, conferences, receptions, and faculty hiring searches.
Use Lehigh's financial systems to track, reconcile, and verify budget accounts, transactions, and departmental financial records.
Process hiring forms, payroll documentation, purchasing requests, credit card reconciliations, and reimbursements in accordance with University policy.
Manage office supplies and equipment orders, schedule facilities, and coordinate maintenance or space requests.
Support general office operations, including reception, correspondence, calendar management, and departmental communications such as newsletters and announcements.
Guide student workers and wage employees, including timesheet tracking, onboarding support, and day-to-day task oversight.