Academic Coordinator

Aces In Motion•Gainesville, FL

1d•Onsite

About The Position

The Academic Coordinator is a student-facing role responsible for day-to-day academic support for students in the Aces in Motion program. The Coordinator builds and maintains Khan Academy cohorts and targeted classrooms, assigns work based on students’ assessment results and academic needs, oversees weekly tutoring including PEAK tutoring, and provides direct academic support during program time. The role works closely with students, coaches, tutoring staff, families, teachers, and other educational professionals to identify needs and structure meaningful academic time. The Coordinator is part of the Academic Team alongside the College and Career Coordinator. Data management, Skyward administration, and academic tracker maintenance belong to the data team; academic reporting and counselor outreach belong to the College and Career team. The Coordinator uses information provided by those teams to target student support and supplies weekly tutoring and participation information. The role also supports family communication, student success plans, academic events, and daily program operations, while modeling AIM’s mission, values, and skills. The position is scheduled from 10:00 to 6:00, with flexibility required, and is based at Prairieview Elementary and AIM Tennis. It reports to the Program Director and Executive Director and supervises the Academic Lead Coach, tutoring staff, and student Coaches in Training during tutoring sessions.

Requirements

Ability to present a positive image to staff, participants, colleagues, and the community.
Ability to work independently, be flexible, and manage multiple priorities.
Ability to adapt to daily schedule changes while remaining organized and planning efficiently.
High degree of emotional intelligence and interpersonal skills.
Responsible, dependable, punctual, and initiative-taking.
Positive attitude and mature personality, with the ability to work effectively as a team player with diverse staff, interns, volunteers, parents or guardians, and other stakeholders.
Friendly and professional demeanor at all times.
Strong work ethic and high degree of professionalism.
Detail-oriented, with excellent communication, organizational, interpersonal, and writing skills.
Valid Florida driver’s license, reliable transportation, ability to drive a car, and appropriate auto insurance coverage.
CPR/AED and First Aid Certification within 90 days of employment.
Proficient computer skills, especially with Microsoft Suite and Google Suite applications.

Responsibilities

Commit to and model the AIM mission and values for staff, students, and families.
Build and maintain Khan Academy cohorts and targeted classrooms; assign work according to assessment results and academic needs, and confirm students are active in the correct classrooms.
Schedule and run weekly tutoring sessions, including PEAK tutoring and one-on-one pull-out tutoring with the academic tutor.
Provide tutoring attendance to the data team every Friday so PEAK participation measurements can be completed.
Work directly with students to identify academic needs and ensure they receive adequate support.
Meet one-on-one with students to assess academic progress, address challenges, and structure academic time effectively.
Run the daily academic block in cohort rooms, ensuring students are seated and working on assigned tasks, Khan Academy, or tutoring as appropriate.
Develop and implement strategies to keep students engaged during academic time, including activities such as Peak Literacy and iXL.
Identify striving students and create personalized academic support plans in collaboration with teachers and other educational professionals.
Support success-plan meetings with individualized strategies for students’ academic and post-secondary success.
Support planning for the January informational night with the College and Career team, including settling the event date with Nasseeka Denis and Isa Velasco.
Plan academic award celebrations and schedule them on the master calendar at least two months in advance.
Write the weekly academic letter to families and support one-on-one academic meetings with families.
Supervise student Coaches in Training during tutoring sessions and guide coaches on academic-time expectations and daily activities when appropriate.
Set up and break down program equipment, resources, and areas used during programming each day.
Maintain cleanliness and order at program sites at the beginning and end of program hours.
Conduct team huddles to review the daily schedule and assign roles during academic time.
Support and encourage youth through modeling and daily reflection on AIM values and skills.
Facilitate relationships among students, volunteers, and staff members.
Cultivate positive relationships with youth and provide quality, engaging, and fun educational opportunities.
Use multicultural educational strategies to support youth from the Gainesville community in academic performance, life skills, and character development.
Learn about youth development and educational work with youth, families, and organizations in Alachua County.
Act as a liaison among supported students, teachers, parents, and other stakeholders, keeping them informed about student progress, challenges, and needs.
Communicate with parents about students’ academic progress and provide success-plan updates as needed.
Manage students’ academic time so their program-hour activities are meaningful, structured, and tailored to their individual needs.
Report Khan Academy activity and tutoring participation in the weekly Monday leadership meeting measurables.