Academic Coordinator

Stony Brook University•Town of Brookhaven, NY

About The Position

The Academic Coordinator provides comprehensive administrative, operational, and student support for all academic nutrition programs, including the Dietetic Internship and Master of Science programs. The position serves as a liaison between the Nutrition Division and University offices, supporting program compliance, student onboarding, and daily operations. This is a full-time, FLSA non-exempt appointment eligible for overtime. It is designated as an essential position and may require reporting to work or remaining at work during emergencies when classes are canceled or campus operations are limited. The University is unable to sponsor work visas for this position.

Requirements

Bachelor’s degree or foreign equivalent.
Two years of full-time administrative experience in an office setting.
Computer proficiency in word processing, spreadsheets, internet search, and data management software.
Customer service experience.
Excellent oral and written communication skills.

Nice To Haves

Two years of full-time experience working in higher education.
Proficiency with Excel, Teams, and Qualtrics.
Experience working with students and/or faculty/preceptors.
Experience coordinating delivery of programs or services.
Proficiency with Stony Brook University platforms, such as Slate and SBU reporting.

Responsibilities

Support student and intern recruitment by distributing marketing materials and responding to inquiries.
Manage application files through platforms such as DICAS and SBU Graduate Admissions, ensuring files are complete and following up as needed.
Coordinate interviews, including scheduling and compiling scoring data for candidate ranking.
Lead onboarding for new students, provide instruction on procedures, and monitor progress toward rotation requirements.
Facilitate access to technical platforms, including LMS, Citrix, Powerchart, and email.
Coordinate hospital badges and access to department areas such as Food Farmacy.
Monitor student time and attendance through Google Sheets and report issues to program directors.
Liaise with the Registrar regarding course offerings, catalog updates, and term activations.
Maintain an internal graduate-student database tracking status, grades, and GPA.
Facilitate program orientations and assist students with status changes, including leaves of absence and withdrawals.
Clear students for graduation and complete ACEND Verification Statements after program requirements are met.
Facilitate contracts with external sites and preceptors for internship rotations and experiential learning.
Work with Program Directors and the Contracts Administrator to secure training sites and maintain a preceptor database for faculty.
Coordinate appointments of preceptors to voluntary staff status.
Support preparation of accreditation documents, including annual reports, audits, and self-study materials.
Coordinate accreditation site-visit logistics, including reviewer travel and on-site data compilation.
Manage annual surveys for students, alumni, and preceptors, analyzing results to update Program Evaluation Plans.
Plan and implement events such as graduation, advisory board meetings, National Nutrition Month, and community cooking classes.
Manage event logistics, including space booking, catering, invitations, and payment systems.
Maintain the Nutrition Division website and social media platforms, including Facebook, Instagram, and WordPress.
Purchase supplies and promotional materials and coordinate textbook updates with faculty.
Facilitate hiring and onboarding of adjunct faculty and graduate assistants.
Support faculty use of the LMS and help ensure digital materials comply with ADA Title II digital accessibility rules.
Perform other duties as assigned.