Academic Coordinator

NKU Beta Gamma Sigma • Highland Heights, KY

2d

About The Position

The Academic Coordinator provides administrative support to the department chair/manager, faculty, and staff, and manages the department office. The role supports departmental academic programs and students, coordinates BSN examinations and clinical access needs, and assists with accreditation, assessment, program review, and reporting. It also provides administrative, budget, purchasing, travel, student employment, and personnel support while maintaining accurate and confidential records. The coordinator works with students, faculty, staff, University departments, clinical partners, and members of the public, and helps maintain departmental webpages and social media presence. The position includes other duties and special projects consistent with its responsibilities.

Requirements

• Bachelor's degree and 2 years of relevant experience.
• Experience providing administrative or academic program support.
• Strong organizational skills and ability to coordinate multiple priorities and meet deadlines.
• Strong attention to detail and demonstrated ability to maintain accurate records and data.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work effectively with students, faculty, staff, and other internal and external constituencies.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office, especially Word and Excel, and ability to learn University administrative and academic systems.
• Strong understanding of financial and budgeting processes.
• Commitment to work effectively in formal and informal teams with individuals from various backgrounds to promote an inclusive, supportive working environment.

Nice To Haves

• Experience in higher education or an academic environment.
• Experience supporting academic programs, accreditation, assessment, or student services.
• Experience with budget administration, purchasing, academic scheduling, or student employment processes.
• Experience supporting nursing, health professions, or clinical education programs.
• Previous experience with Workday and SAP.

Responsibilities

• Provide administrative support for departmental academic programs and serve as a primary contact for students seeking information or assistance.
• Enter and maintain departmental course schedules and related academic information.
• Coordinate onsite and online BSN examinations using designated testing software and systems.
• Coordinate BSN clinical badging, electronic health record access, required documentation, and related student access needs.
• Assist students with routine questions and concerns and coordinate with University offices to help resolve student issues.
• Compile, maintain, and organize departmental data and documentation for accreditation, assessment, program review, and other reporting requirements.
• Assist Department Chairs/Manager and faculty with preparing and maintaining accreditation and assessment materials.
• Maintain accurate departmental records and supporting documentation.
• Support Department Chairs/Manager with calendar management, meeting coordination, preparation of materials, correspondence, and meeting minutes.
• Coordinate departmental events, meetings, and other activities.
• Maintain confidential student, personnel, and departmental records and correspondence.
• Serve as a liaison with other University departments and communicate with students, faculty, staff, clinical partners, and members of the public.
• Maintain departmental webpages and assist with the department's social media presence.
• Coordinate maintenance of office equipment, supplies, and other departmental needs.
• Coordinate departmental budget activities, including monitoring expenditures, reconciling transactions, tracking fiscal needs, processing transfers and deposits, and assisting with accounts payable and receivable activities.
• Track expenditures and anticipated needs for laboratory supplies, equipment, student employment, and other departmental activities.
• Coordinate departmental purchasing and maintain appropriate documentation.
• Prepare and process departmental travel requests and expense reports.
• Coordinate hiring and administrative processing of departmental student employees.
• Assist with coordinating student worker assignments and departmental staffing needs.
• Process and maintain personnel-related paperwork and records while ensuring confidentiality.
• Maintain knowledge of University processes, procedures, systems, and deadlines needed to support departmental operations.
• Perform other duties and special projects consistent with the responsibilities of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level