Academic Coordinator

University of New England Career • Portland, ME

3d

About The Position

The Academic Coordinator coordinates and manages administrative operations for assigned courses and educational activities. This includes scheduling, calendars, course logistics, and day-to-day support to ensure effective program delivery. The role serves as a primary liaison for faculty, staff, students, clinical faculty, community partners, vendors, and other stakeholders, responding to inquiries, resolving routine issues, and facilitating communication.

The coordinator supports instructional, assessment, and clinical learning activities by scheduling faculty, students, facilities, and resources. The role develops, maintains, and distributes course schedules, educational materials, assessments, records, reports, and other documentation, ensuring information is accurate and accessible through designated systems. It also provides operational support for assessment administration and student evaluation, including logistics, recordkeeping, data compilation, and report preparation.

The position maintains and enhances course management, scheduling, recordkeeping, and reporting systems in support of efficient academic operations, regulatory compliance, and data integrity. It coordinates meetings, projects, and initiatives related to curriculum delivery and academic operations, and collaborates with faculty, academic leadership, university departments, and external partners to address operational needs, improve processes, and support continuous improvement. The coordinator performs other duties as assigned and contributes to a welcoming, inclusive, and respectful learning and work environment.

Requirements

• Bachelor’s degree in an appropriate discipline plus two years of administrative, academic support, project coordination, or office administration experience; or a combination of education and experience providing comparable knowledge and skills.
• Ability to coordinate multiple complex projects, activities, schedules, and deadlines simultaneously.
• Strong organizational, analytical, problem-solving, and decision-making skills.
• Excellent administrative and customer service skills.
• Excellent written, oral, and interpersonal communication skills.
• Ability to communicate and work effectively with individuals inside and outside the University.
• Ability to work independently, exercise sound judgment, maintain attention to detail, and contribute as a productive, collaborative team member.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to organize, maintain, and retrieve information from complex electronic and paper records systems.

Nice To Haves

• Experience in higher education, healthcare education, medical education, or academic administration.
• Knowledge of medical school curriculum administration, curriculum development, assessment processes, or academic operations.
• Experience coordinating faculty schedules, academic programs, clinical education activities, assessments, or other complex operational functions.
• Experience with curriculum management, learning management, scheduling, assessment, or student information systems.
• Experience developing and maintaining databases, electronic records systems, and reporting tools.
• Budget monitoring or financial administration experience.
• Knowledge of Microsoft Access or similar database applications.

Responsibilities

• Coordinate and manage administrative operations for assigned courses and educational activities, including scheduling, calendars, course logistics, and day-to-day program support.
• Serve as a primary liaison for faculty, staff, students, clinical faculty, community partners, vendors, and other internal and external stakeholders; respond to inquiries, resolve routine issues, and facilitate communication.
• Coordinate instructional, assessment, and clinical learning activities by scheduling faculty, students, facilities, and resources.
• Develop, maintain, and distribute course schedules, educational materials, assessments, records, reports, and other documentation, ensuring accuracy and accessibility through designated systems.
• Support assessment administration and student evaluation processes by coordinating logistics, maintaining records, compiling data, and preparing reports related to student performance and course activities.
• Maintain and enhance course management, scheduling, recordkeeping, and reporting systems to support efficient academic operations, regulatory compliance, and data integrity.
• Coordinate meetings, projects, and initiatives related to curriculum delivery and academic operations, including preparing materials, documenting outcomes, supporting implementation, and monitoring progress.
• Collaborate with faculty, academic leadership, university departments, and external partners to address operational needs, improve processes, and support continuous improvement in educational programs and services.
• Perform other duties as assigned and contribute to a welcoming, inclusive, and respectful learning and work environment.

What This Job Offers

• Job Type: Full-time