Project Manager, 530A Initiatives

NYC KIDS RISE•New York, NY

15h•Hybrid

About The Position

NYC Kids RISE seeks a resourceful, highly organized, and collaborative Project Manager to support implementation of a citywide campaign helping families of eligible babies claim a $1,000 federal investment, as part of the broader 530A Initiatives portfolio. The Project Manager reports to the Senior Campaign Director, 530A Initiatives, and translates campaign priorities into actionable work plans while coordinating internal colleagues and external partners to deliver projects on time and in alignment with campaign goals. The role provides day-to-day project management for a citywide campaign, supporting workstreams such as brand development, technology, performance management, policy, fundraising, stakeholder feedback, and materials development. The Project Manager establishes and maintains practical systems for campaign design and implementation, including shared workplans, clear roles and approval processes, meeting routines, and accessible project updates. They coordinate across teams and partners, anticipate dependencies and competing demands, help resolve barriers, and support accountability without direct supervisory authority. The position manages projects from planning through completion, coordinates internal and partner activity, develops reusable workflows and resources, tracks progress and risks, and supports continuous improvement. The role also requires adherence to data security and privacy policies and participation in NYC Kids RISE’s work to advance racial equity and anti-oppression. The position is hybrid, with more than 50% of working time expected in the office and/or at meetings, partner sites, and events across New York City. Some evening and weekend availability is required.

Requirements

3–5 years of relevant experience in project management, program implementation, campaign operations, or a related field.
Demonstrated ability to manage projects involving multiple workstreams, internal teams, and external partners, with responsibility for timelines, deliverables, and follow-through.
Demonstrated ability to drive project momentum, coordinate cross-functional reviews and approvals, track deliverables, and resolve scheduling conflicts across teams with autonomy.
Demonstrated ability to create and improve practical systems and workflows that support coordination, transparency, and timely delivery.
Strong organizational skills and attention to detail, including the ability to maintain accurate project plans and manage simultaneous, evolving projects.
Systems thinking and ability to connect detailed tasks to campaign goals and identify dependencies across projects.
Strong interpersonal skills and sound judgment, including the ability to have direct and empathetic conversations and build productive relationships across roles and institutions.
Clear written, verbal, and facilitation skills, including synthesizing input, documenting decisions, and communicating useful updates to different audiences.
Resourcefulness and demonstrated problem-solving skills, including anticipating needs, proposing practical solutions, incorporating feedback, and recognizing when to elevate an issue.
Proficiency with project management software, spreadsheets, and shared collaboration tools, including the ability to help others use these systems effectively.
Ability to work independently and collaboratively, take initiative, and adapt as priorities and implementation approaches evolve.
Commitment to NYC Kids RISE’s mission and to advancing racial equity and opportunity for New York City children and families.

Nice To Haves

Experience supporting campaigns or programs involving community engagement, public benefits access, financial empowerment, early childhood, or economic mobility.
Experience coordinating work with New York City community-based organizations, government agencies, healthcare institutions, or other partners serving families.
Experience coordinating digital projects, materials production and distribution, vendor deliverables, partner onboarding, or grants and contracting workflows.
Familiarity with CRM systems or other tools used to support outreach, partner coordination, and reporting.

Responsibilities

Work with the Senior Campaign Director and project contributors to define project goals, deliverables, measures of completion, responsibilities, approval processes, and timelines.
Develop and maintain integrated project plans and a campaign calendar, identifying dependencies, competing deadlines, and resource needs.
Manage assigned projects from planning through completion, including the campaign microsite, technology and data implementation, partner onboarding, and materials development and distribution.
Establish review schedules, track action items, secure timely inputs, and facilitate cross-team alignment.
Anticipate bottlenecks and competing priorities, propose solutions or alternatives, and elevate decisions requiring leadership input.
Adjust plans as circumstances change and communicate revised responsibilities, timelines, and implications to affected colleagues and partners.
Coordinate day-to-day work across community engagement, communications, data and reporting, technology, operations, and external partners.
Establish meeting routines and shared channels for updates, tailored to the needs of teams and partners.
Organize and facilitate project meetings; prepare agendas and materials; document decisions; and follow up on actions, owners, and deadlines.
Gather and synthesize input, identify misalignment, and clarify responsibilities and approvals.
Serve as a coordination contact for assigned partners and projects, clarify commitments, answer operational questions, and escalate strategic partner-management matters or contract adjustments to leadership.
Coordinate partner onboarding timelines, training logistics, materials, and implementation follow-through in partnership with the Senior Campaign Director.
Design, test, and refine workflows for recurring campaign activities, including partner onboarding, materials requests and distribution, approvals, and reporting.
Create reusable project templates, checklists, and shared resources to support consistent execution and reduce duplication.
Establish practices for project management tools and shared workspaces, and guide colleagues and partners in accessing and updating current information.
Identify opportunities to simplify or automate routine tasks and work with relevant colleagues to implement improvements.
Coordinate production and review schedules for campaign materials and digital resources, including translation, approvals, printing, and distribution; track vendor and consultant deliverables.
Support grants, contracting, and purchasing workflows by gathering information, tracking approvals and deadlines, and coordinating with finance and operations colleagues.
Coordinate logistics for partner convenings, campaign launches, and other assigned activities, including materials, scheduling, and follow-up.
Prepare concise status updates on milestones, upcoming deliverables, implementation risks, and decisions needed, adapting them for different stakeholders.
Coordinate reporting schedules and required inputs with data and reporting colleagues, helping leadership connect implementation progress with campaign goals.
Identify patterns across projects and recommend adjustments to address recurring delays, conflicting demands, and coordination opportunities.
Gather feedback and facilitate project debriefs, applying lessons to workflows, templates, and implementation practices.
Follow NYC Kids RISE data security and privacy policies, handle confidential information appropriately, and raise potential concerns through established channels.
Participate in advancing racial equity and anti-oppression, seeking feedback and identifying ways processes, materials, and partner coordination can better support equitable access.

Benefits

30 days of paid time off, comprising 15 vacation days for new employees (increasing with tenure), five personal days, and two annual one-week office closures in early July and late December.
Sick time and holidays.
Medical insurance.
Dental insurance.
Vision insurance.
Life insurance.
Short- and long-term disability insurance.
Healthcare FSA with an employer contribution.
Dependent-care FSA.
401(k) with a 4% employer match after one year of service.