Trade Marketing Coordinator

Les Vergers Boiron•New York, NY

4d•$60,000 - $70,000•Hybrid

About The Position

The Trade Marketing Coordinator supports the execution and administration of Boiron Americas’ trade marketing activities across distributors, customers, events, campaigns, point-of-sale materials, and sales-support initiatives. The position reports to the Head of Marketing, Boiron Americas, and works closely with the Sales team, Culinary team, Global/HQ Marketing, North American distributors, vendors, and external graphic design partners. This is a hybrid, New York City-based role requiring in-person work at the Boiron Americas office two to three days per week, occasional domestic travel, and availability for occasional evening and weekend events. The coordinator supports distributor and sales marketing requests, maintains marketing assets and POS inventory, coordinates graphic projects and events, and provides related administrative and organizational support.

Requirements

Bachelor’s degree in Marketing, Business, Communications, Hospitality, Graphic Design, or a related field is required.
One to three years of professional experience and/or internship experience in marketing, trade marketing, sales support, project coordination, hospitality, food and beverage, or a similar environment is required.
Experience coordinating projects with multiple stakeholders.
Strong administrative and organizational experience.
Experience using Canva or similar design tools.
Ability to work regularly onsite in New York City.
Ability to travel domestically as required.
Availability for occasional evening and weekend events.
Ability or experience working on a remote team.
Ability to work independently and recognize when to escalate for review or approval.
Excellent written and verbal communication skills in English.
Excellent organizational and time-management skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and accuracy.
Proactive, responsive, and action-oriented.

Nice To Haves

Experience working with graphic designers or creative agencies.
Experience supporting events or trade shows.
Experience within food, beverage, hospitality, or consumer goods is strongly preferred.
Interest in food, beverage, hospitality, or culinary industries.
French and/or Spanish language proficiency.
Adobe Creative Cloud experience.

Responsibilities

Serve as a day-to-day Marketing contact for distributor requests involving product assets, images, logos, sell sheets, campaign materials, and other approved resources.
Monitor distributor websites and the US brand website to help keep product listings, imagery, descriptions, and brand assets current and accurate.
Coordinate distributor-specific marketing requests, promotions, campaign needs, and deadlines; follow up to ensure projects are completed accurately and on time.
Coordinate assets, deadlines, materials, product information, and partner deliverables for Boiron-led marketing and sales campaigns.
Ensure product information, imagery, branding, and messaging are accurate and consistent across trade-facing materials.
Distribute approved product images, logos, sell sheets, specifications, campaign materials, and other marketing assets to the internal sales team and relevant partners.
Maintain organized libraries of approved marketing assets and campaign materials.
Monitor the general company inbox and website inquiries for product sample requests, and coordinate sample shipments with Operations and Sales.
Maintain day-to-day administration and accurate inventory records for POS materials, event assets, samples, collateral, branded items, and other marketing materials.
Monitor stock levels and coordinate replenishment and reorders; coordinate shipments to Sales Managers, distributors, customers, events, and other partners.
Maintain records of orders, shipments, inventory movement, and related costs, and identify opportunities to improve inventory organization, ordering, and distribution efficiency.
Coordinate graphic design requests by preparing briefs, gathering information and assets, communicating deadlines, and tracking projects through completion.
Review graphic projects for accuracy, completeness, formatting, and adherence to the project brief; maintain records of active projects, final files, source files, and approved assets.
Create or adapt simple marketing materials in Canva and/or Adobe Creative Suite, such as invitations, menus, event signage, and templated sales materials.
Support planning and execution of trade shows, customer and distributor events, sales meetings, culinary activations, and other Boiron Americas events.
Coordinate event materials, POS, signage, menus, invitations, product needs, shipments, and other logistical requirements; maintain event checklists, timelines, shipping deadlines, and material inventories.
Support onsite event setup, execution, and breakdown; travel as needed; assist with post-event organization, inventory returns, expense tracking, and event recaps.
Maintain project trackers, calendars, asset libraries, distributor records, and marketing documentation.
Support preparation of marketing presentations, reports, sales-support materials, and internal documents.
Assist with vendor coordination, invoices, budget tracking, and administrative processes.
Identify opportunities to improve trade marketing workflows, organization, and execution efficiency.