Timekeeping Supervisor (FA5) - Tacoma

State of Washington•Pierce County – Tacoma, WA

18h•Hybrid

About The Position

The Department of Children, Youth, and Families (DCYF) is seeking a skilled, detail-oriented leader to supervise the Time and Attendance Unit serving Regions 5 and 6 within the Financial and Business Services Division. Under the direction of the Regional Operations Manager, this position supports approximately 2,000 employees by ensuring timely and accurate payroll processing, interpreting policies, and providing fiscal guidance. The role is open to current DCYF employees only and is based in Tacoma, Washington. It is flexible/hybrid and may be performed remotely, with occasional in-person meetings in Tacoma. The supervisor oversees the Time and Attendance Unit and advises the Regional Operations Manager on accounting and fiscal matters. Responsibilities include supporting regional budgeting, interpreting and analyzing DCYF policies and procedures, Collective Bargaining Agreements, and personnel policies, and developing financial and informational reports to inform regional decisions. The role supports reliable business operations and accurate compensation for regional staff.

Requirements

Equivalent education and experience totaling seven years, or a bachelor's degree and three years of relevant professional experience.
Ability to take action to learn and grow.
Ability to take action to meet the needs of others.
Current DCYF employee; the posting states the position is open to current DCYF employees only.

Nice To Haves

Bachelor's degree that includes at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting, and four to five years of relevant professional experience.
Professional experience may substitute for education, but generally not for the required accounting, auditing, or budgeting credit hours.
A master's degree in a financial-related field, or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.
At least two years of supervisory experience leading a team of finance professionals.
At least two years of experience using Washington State HRMS and Leave Tracker.

Responsibilities

Supervise the Time and Attendance Unit serving Regions 5 and 6.
Ensure timely and accurate payment reporting for approximately 2,000 employees.
Prioritize and assign workloads, provide staff training when necessary, and provide support and supervision to staff.
Balance the monthly Leave Tracker to HRMS.
Review Payroll Journals for accuracy by established deadlines.
Enter timekeeping data into HRMS using correct codes and established deadlines.
Follow established quality assurance processes to ensure accurate timekeeping.
Ensure N33s are completed in accordance with DCYF procedures.
Ensure compliance with DCYF and SAAM timekeeping policies and procedures.
Interpret and analyze DCYF policies and procedures, Collective Bargaining Agreements, and personnel policies related to time and attendance.
Update schedule changes in HRMS and Leave Tracker.
Provide payroll information as needed and run necessary reports, including payroll reports.
Attend meetings as necessary.
Support regional budgeting and develop financial and informational reports that guide regional decision-making.
Successfully complete employee orientation and mandatory annual in-service and other required training within mandated timeframes.