Timekeeper

Vertage•Houston, TX

4d•$24 - $26

About The Position

The Timekeeper ensures accurate, timely, and compliant billing for contingent workers across refinery and corporate environments. The role owns the end-to-end billing data flow between Fieldglass, the client’s Track/ECM system, SAP, and the internal Statement of Account (SOA). Acting as a billing control center, the Timekeeper reconciles data, resolves discrepancies, supports invoice processing, and maintains visibility over outstanding issues.

Requirements

Hands-on experience with SAP Fieldglass and SAP or similar ERP systems.
Ability to investigate integration issues and research billing errors.
Strong attention to detail and analytical ability for cross-system reconciliation.
Ownership mindset and persistence in resolving issues.
Excellent written and verbal communication skills with diverse stakeholders.
Ability to prioritize daily, weekly, and urgent tasks effectively.
Proficiency in Excel, including pivot tables, VLOOKUPs, and charting.
Experience maintaining large datasets and validating reporting accuracy.
Ability to manage sensitive financial data confidentially and in compliance with requirements.

Responsibilities

Reconcile refinery-site hours and expenses between Fieldglass and the client’s Track/ECM system; investigate mismatches, correct errors with timekeepers or suppliers, and approve timesheets only when the systems match.
Oversee the transfer of approved time and expenses from Fieldglass into SAP ePayables.
Identify SAP invoice rejects, correct coding, update Fieldglass, and ensure invoices are resubmitted successfully.
Manage purchase order issues and coordinate extensions or creation of new purchase orders.
Investigate discrepancies across Fieldglass, Track, and SAP, including rejected invoices, cost allocation errors, and purchase-order issues.
Maintain a detailed issue log and drive each outstanding item to closure.
Update the SOA daily with invoice-status changes and issue progress.
Conduct weekly SOA reviews with the Senior Billing Analyst and track ownership and next steps for each open invoice.
Maintain aging, totals, and category charts and update leadership reports weekly.
Liaise with client teams, including Track, SAP/AP, and the help desk, as well as internal program management, suppliers, and timekeepers.
Coordinate corrective actions, approvals, escalations, and issue resolution.
Document discrepancies and action steps; support weekly and monthly billing-health reporting.
Update SOPs and ensure reporting tools contain accurate data.
Identify recurring issues and propose process, training, or system improvements, including automation opportunities such as SOA macros.