TIMEKEEPER

City of New York•New York, NY

7h•$46,503 - $53,479•Onsite

About The Position

The Department of Social Services (DSS), which includes the New York City Human Resources Administration (HRA) and Department of Homeless Services (DHS), is recruiting one Clerical Associate IV to work as a Timekeeper within Human Resources Solutions. The role supports payroll and timekeeping operations by reviewing employee time and leave records, correcting payroll entries, and coordinating with personnel and payroll representatives to ensure accurate paychecks and leave processing. The Timekeeper reviews Citytime reports and accepted online processing reports, verifies employee leave balances, and enters or corrects information in Citytime and the Payroll Management System. The role also coordinates long-term leave processing, prepares payroll hold and late-approval reports, and processes adjusted supplementary paychecks during the assigned pay-week window. Applicants must be permanent in the Clerical Associate civil service title or permanent in a comparable title eligible for a 6.1.9 title change. The position is located at 33 Beaver and has a schedule of 9 AM to 5 PM. The stated qualification requirements are a four-year high school diploma or equivalent and one year of satisfactory clerical experience. Candidates must also be able to type at least 100 keystrokes (20 words) per minute.

Requirements

Permanent in the Clerical Associate civil service title, or permanent in a comparable title eligible for a 6.1.9 title change.
Four-year high school diploma or educational equivalent approved by a state's department of education or a recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity and ability to type at a minimum of 100 keystrokes (20 words) per minute.

Responsibilities

Verify changes in assigned work units, including leave status, through calls to timekeeping or personnel liaisons, and adjust Payroll Management System entries for paycheck preparation.
Review daily Citytime reports, including transmitted and not-transmitted reports, late overtime and leave approval reports, and leave-without-pay reports, to process leave usage and overtime earned.
Review approved transmitted reports and verify employee leave balances through the Payroll Management System and RMDS reports; process insufficient leave balances as leave without pay through Citytime or the Payroll Management System.
Review prior-day accepted online reports for accepted, rejected, or suspended entries and make necessary corrections so employee paychecks are not affected.
Coordinate with Personnel Services Operations, Payroll, and Workers' Compensation representatives to process long-term leaves, determine employees' last days paid, and avoid salary overpayments or underpayments.
Calculate long-term leave information manually and with agency-developed software using form M-402E, which alerts authorized Personnel Services Operations staff when an employee should be placed in the appropriate leave status.
Prepare hold lists at the end of each biweekly payroll timekeeping cycle for employees with incomplete records and issue late approval reports.
Contact designated Personnel Officers to validate completed records and release held paychecks through written releases.
Prepare adjusted supplementary paychecks during the assigned Monday-through-Wednesday window of pay week.
Manually refund original paycheck overpayments or underpayments through the disbursement unit.