Timekeeper

Lutech Resources•Sabine Pass, TX

About The Position

The Timekeeper applies conceptual knowledge of timekeeping with moderate guidance and direction from colleagues and leadership. The role solves straightforward timekeeping and customer-relations issues, analyzes solutions using standard procedures, and builds knowledge of the company, processes, and customers. The Timekeeper applies technical experience, judgment, and precedents to address routine problems, maintains communication and documentation between the project team and field, and helps ensure the craft workforce is paid accurately and on time. The position supports a project in the Port Arthur area, specifically Sabine Pass.

Requirements

At least 2 years of timekeeping experience; oil and gas project experience is preferred.
Minimum high school diploma or equivalent.
Strong administrative skills and proficiency in mathematical computations, data entry, and filing.
Ability to create, formulate, and manipulate spreadsheets in Excel.
Good proficiency in Word, Outlook, and PowerPoint.
Understanding of professional timekeeping principles, concepts, and terminology, with some working knowledge of electronic timekeeping systems and payroll-related principles, concepts, terminology, basic accounting, and craft payroll work processes.
Positive, helpful attitude and willingness to learn quickly.
Adaptability, strong organization skills, accuracy, and diligence in a demanding environment with critical deadlines.
Effective written and verbal communication skills and ability to interact with diverse personnel and bilingual employees.
Ability to take direction, prioritize, multitask, and work under time constraints.
Willingness to collaborate and share ideas to improve team efficiency, work in a team environment, and follow supervisors’ instructions.
Interest in learning labor laws, regulations, and compliance requirements related to timekeeping and payroll.
Willingness to adapt to modern technologies and processes.
Ability to sit for extended periods while performing data-entry and computer-based tasks.
Ability to lift and carry up to 35 pounds when necessary.
Ability to work overtime as required, including weekends or extended hours during peak periods, audits, or project deadlines.

Nice To Haves

Bachelor’s degree in a relevant area of study.
Bilingual in Spanish and English.
Customer-relations experience, including troubleshooting and handling paperless-pay issues with employees over the phone.

Responsibilities

Accurately record and maintain employee time and attendance data using Timeworks.
Ensure timekeeping activities follow company policies and regulatory requirements.
Work with HR to maintain personnel information for accurate payroll activities and records.
Conduct scheduled audits of payroll records and review paychecks for accuracy and timely payment.
Verify and validate employee timesheets using the electronic timekeeping system (ETS).
Assist with analysis of timekeeping data to identify trends, patterns, and discrepancies.
Support preparation and distribution of payroll reports and summaries.
Assist with rate changes and retroactive transfers.
Coordinate with HR, project supervisors, project management, accounts payable and receivables, and client billing groups to resolve project or systems issues and identify process improvements.
Protect confidential employee information and follow data-protection policies.
Participate in timekeeping and payroll audits and investigations as needed.
Stay informed about changes in timekeeping regulations and best practices.
Assist with implementation and testing of timekeeping software upgrades or enhancements as needed.
Sort, scan, and file timesheets and receivers for multiple projects daily.
Verify, reconcile, code, and approve entries.
Compile transaction backup files for billing packages.
Perform other document-management and timekeeping tasks, working professionally with peers, technical leads, supervisors, and customers.
Train others in software applications used for document management and timekeeping activities.