Timekeeper

McDermott•Sabine Pass, TX

About The Position

The Timekeeper applies conceptual knowledge of timekeeping, with moderate guidance and direction from colleagues and leadership, to solve straightforward timekeeping problems and customer relations issues. The role uses standard procedures, technical experience, judgment, and precedents to identify workable solutions while building knowledge of the company, its processes, and customers. The Timekeeper maintains communication and documentation between the project team and field and helps ensure the craft workforce is paid accurately and on time. This position supports a project in the Port Arthur area, specifically Sabine Pass.

Requirements

At least 3 years of timekeeping experience; oil and gas project experience is preferred.
High school diploma or equivalent.
Strong administrative skills and proficiency in mathematical computations, data entry, and filing.
Ability to create, formulate, and manipulate spreadsheets in Excel.
Good proficiency in Word, Outlook, and PowerPoint.
Understanding of professional timekeeping principles, concepts, and terminology; some working knowledge of electronic timekeeping systems and payroll-related principles, basic accounting, and craft payroll processes.
Positive, helpful attitude and willingness to learn quickly.
Adaptability, strong organization skills, accuracy, and diligence in a demanding environment with critical deadlines.
Effective written and verbal communication skills and ability to work with personnel at diverse levels and bilingual employees.
Ability to take direction, prioritize, multitask, and work under time constraints.
Willingness to collaborate and share ideas to improve team efficiency.
Ability to work in a team environment and follow supervisors' instructions.
Interest in learning about labor laws, regulations, and compliance requirements related to timekeeping and payroll.
Ability to train others in document management and timekeeping software applications.
Willingness to adapt to modern technologies and processes.
Ability to sit for extended periods while performing data entry and computer-based tasks.
Ability to lift and carry up to 35 pounds when necessary.
Ability to work overtime as required, including weekends or extended hours during peak periods, audits, or project deadlines.

Nice To Haves

Bachelor’s degree in a relevant area of study.
Bilingual Spanish/English.
Customer relations experience, including troubleshooting and handling paperless pay issues by phone.

Responsibilities

Use Timeworks timekeeping software to record and maintain employee time and attendance data accurately.
Ensure timekeeping activities comply with company policies and regulatory requirements.
Work with HR to maintain personnel information databases for accurate payroll activities and records.
Conduct scheduled audits of payroll records and participate in timekeeping and payroll audits or investigations as needed.
Prepare and review paychecks to ensure employees are paid accurately and on time.
Verify and validate employee timesheets using the electronic timekeeping system (ETS).
Analyze timekeeping data to identify trends, patterns, and discrepancies.
Support the preparation and distribution of payroll reports and summaries.
Assist with rate changes and retroactive transfers.
Work with HR, project supervisors and management, Accounts Payable and Receivables, and client billing teams to resolve common project or system issues and identify process improvements.
Maintain confidentiality of employee information and follow data protection policies.
Stay informed about timekeeping regulations and best practices.
Assist with implementation and testing of timekeeping software upgrades or enhancements as needed.
Sort, scan, and file timesheets and receivers for multiple projects daily.
Verify, reconcile, code, and approve entries.
Compile transaction backup files for billing packages.
Perform other document management and timekeeping tasks while working professionally with peers, technical leads, supervisors, and customers.