Timekeeper

City of New York•New York City, NY

9d•Onsite

About The Position

The Department of Social Services (DSS), through Human Resources Solutions (HRS), is recruiting one Clerical Associate IV to work as a Timekeeper. The role supports accurate timekeeping and payroll processing for assigned work units, including reviewing Citytime reports, entering and correcting information in Citytime and the Payroll Management System, and verifying employee leave balances. The Timekeeper also coordinates with personnel, payroll, and workers’ compensation representatives to process long-term leave, prevent salary overpayments or underpayments, and ensure accurate paycheck release and adjustment.

Requirements

Must be permanent in the Clerical Associate civil service title or permanent in a comparable title eligible for a 6.1.9 title change.
A four-year high school diploma or educational equivalent approved by a state department of education or recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity and the ability to type at least 100 keystrokes (20 words) per minute.

Responsibilities

Verify changes in assigned work units, including leave status, through telephone calls to timekeeping or personnel liaisons, and adjust Payroll Management System entries for paycheck preparation.
Review daily Citytime reports, including Transmitted, Not Transmitted, Late Overtime and Leave Approvals, and Leave Without Pay reports, to process leave usage and overtime earned.
Enter and maintain timekeeping details in Citytime and the Payroll Management System.
Review and verify employee leave balances using PMS and RMDS reports; process insufficient leave balances as leave without pay through Citytime or PMS.
Review accepted, rejected, and suspended entries from the previous day and correct data as needed to prevent paycheck impacts.
Coordinate with representatives from Personnel Services Operations, Payroll, and Worker’s Compensation to process long-term leaves, including Child Care, Medical, Family Medical Leave Act, and Worker’s Compensation leaves.
Determine employees’ last day paid to avoid salary overpayments or underpayments, using manual calculations and agency-developed software via form M-402E.
Prepare payroll-cycle hold lists for employees with incomplete records and issue late approval reports.
Validate incomplete records through reports and telephone calls to designated Personnel Officers, and release paychecks through written releases once records are complete.
Prepare supplementary adjusted paychecks on the agency’s supplementary payroll during the assigned Monday-through-Wednesday window of pay week.
Manually refund original overpayments or underpayments through the disbursement unit.