Timekeeper

Virginia Information Technologies Agency • Charlottesville, VA

4d

About The Position

The Virginia Department of Forestry is seeking a detail-oriented, organized Timekeeper to provide agency-wide timekeeping monitoring and administrative support. The position reviews employee time and attendance records in Cardinal Human Capital Management (HCM), the Commonwealth’s integrated online personnel system of record. It identifies discrepancies, communicates timekeeping concerns, and assists with reporting and auditing activities.

The wage timekeeper works with payroll, supervisors, employees, and administrative staff to promote accurate and timely reporting, support compliance with applicable policies and regulations, and strengthen internal controls.

Requirements

• Experience in administrative support, data entry, recordkeeping, or related office functions.
• Strong attention to detail and ability to interpret, analyze, and report data.
• Proficiency in Microsoft applications, specifically Excel.
• Effective verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively with agency personnel across multiple departments.

Nice To Haves

• Experience with Cardinal HCM or a similar timekeeping program.
• Experience supporting payroll, human resources, or administration.
• Familiarity with timekeeping regulations, such as the Fair Labor Standards Act (FLSA).
• Knowledge of Virginia Department of Human Resource Management (DHRM) policies.
• Previous experience in Virginia state agencies.

Responsibilities

• Monitor agency-wide timesheets in Cardinal HCM for accuracy, completeness, timely submission, and appropriate approvals.
• Review and monitor time and attendance exceptions, identify discrepancies, and notify appropriate personnel of issues requiring attention.
• Communicate with employees, supervisors, and regional staff about missing timesheets, reporting inconsistencies, and necessary corrections.
• Assist with timekeeping and leave audits by reviewing records, identifying discrepancies, and documenting findings.
• Provide backup wage employee timesheet entry during designated Program Support Technician absences or when additional administrative support is needed.
• Monitor overtime leave balances and annual wage employee hours to identify approaching threshold limits.
• Maintain documentation of identified timekeeping discrepancies, communications, and follow-up actions.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed