Temporary Event Coordinator

Windsor Communities • Atlanta, GA

7d • Onsite

About The Position

The Temporary Event Coordinator supports the planning and execution of marketing events for a mixed-use development, provides onsite event management during evenings and weekends, and assists with social media engagement and promotional content. The coordinator is expected to embody the company values of accountability, inclusiveness, energizing, and integrity. This is a temporary, full-time position lasting 3–4 months, with a variable schedule based on the property’s event calendar.

The role involves coordinating event logistics and partners, serving as an onsite contact before, during, and after events, and ensuring event areas are set up, run smoothly, and returned to their appropriate condition. Hours fluctuate with scheduled programming; most are evenings and weekends, with some daytime preparation, coordination, walkthroughs, or meetings. The role may require remaining onsite through event setup and breakdown.

Compensation is $35–$40 per hour. The position is eligible for bonus and benefits, including medical, dental, vision, 401(k), and paid time off. The posting also lists paid sick and safe time, accrued vacation, paid parental leave after one year of employment, paid holidays, and floating days. Windsor Communities offers training, mentoring, growth, and advancement opportunities.

Requirements

• At least 5 years of prior experience in mixed-use event coordination.
• Strong familiarity with hospitality, retail programming, and retail marketing events.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to interact professionally with vendors, tenants, property staff, and event guests.
• Ability to manage multiple priorities and make sound decisions in a fast-paced environment.
• Resourcefulness and ability to troubleshoot unexpected issues during live events.
• Dependability and punctuality, particularly for onsite work.
• Ability to work independently with limited supervision.
• Experience creating social media content, including short-form videos, graphics, and posts for various social media platforms.
• Flexibility to work variable hours, primarily evenings and weekends, and remain onsite through event setup and breakdown when required.

Nice To Haves

• Proficiency with Microsoft Outlook, Excel, Word, Canva, Photoshop, Adobe, and similar business applications is preferred.

Responsibilities

• Assist with planning and executing property events, activations, seasonal programming, and community gatherings.
• Coordinate with vendors, entertainers, caterers, retailers, restaurants, security, property management, and other event partners.
• Confirm event logistics in advance, including schedules, vendor arrival times, equipment needs, staffing, and setup requirements.
• Maintain event checklists, vendor contacts, schedules, and run-of-show documents.
• Identify potential logistical issues before events and work with appropriate parties to resolve them.
• Use event planning and registration platforms such as Eventbrite to manage listings, registrations, attendee communications, and QR codes for event promotion and check-in.
• Serve as an onsite point of contact before, during, and immediately following events.
• Coordinate vendor arrival, load-in, setup, and load-out.
• Confirm event spaces are properly set up before guests arrive.
• Monitor events to ensure programming stays on schedule and address issues as they arise.
• Coordinate with security, property management, vendors, and other onsite personnel as needed.
• Oversee guest-facing activities and provide a welcoming, professional presence.
• Oversee event breakdown and confirm the event area is clean and returned to its appropriate condition.
• Assist with social media engagement and promotional content, including short-form videos, graphics, and posts.

Benefits

• Bonus eligibility.
• Comprehensive benefits package, including medical, dental, vision, 401(k), and PTO.
• One hour of paid sick and safe time for every 30 hours worked.
• Ten days of paid vacation time accrued bi-weekly.
• Six weeks of paid parental leave after completing one year of employment.
• Ten paid holidays annually and up to three floating days.
• Training, mentoring, growth, and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed