Coordinator, Event Services, Full-time, Temporary

SOUTH COAST BOTANIC GARDEN FOUNDATION INC•Unincorporated Rolling Hills Estates, CA

10d•$22 - $22•Onsite

About The Position

The Coordinator, Event Services, provides hands-on support for Garden events, programs, exhibits, rentals, and special projects. Reporting to the Manager, Event Services, the position transports equipment and materials; sets up and breaks down event spaces; assembles displays, furnishings, and décor; and assists with basic fabrication and temporary installations. The Coordinator works with Garden departments, vendors, and contractors to complete assignments safely, accurately, and on schedule. The role calls for mechanical aptitude, practical problem-solving, attention to detail, and flexibility as event needs change. Building and installation work must remain within the employee’s training and follow approved plans, established procedures, and supervisor direction. This is an active, temporary, full-time, non-exempt position involving physical work for most of each shift. Work takes place primarily outdoors across the Garden’s grounds and in varying weather conditions. Evening, weekend, holiday, and nighttime availability is required to support scheduled events and programs. The position pays $22.00 per hour, has an anticipated end date of December 31, 2026, and is eligible for benefits subject to the Garden’s applicable plan terms and eligibility requirements.

Requirements

High school diploma or equivalent.
Ability to perform the essential functions of the position, with or without reasonable accommodation, including the physical activities described in the work environment requirements.
Ability to regularly lift, carry, move, push, and pull equipment and materials; lift and carry up to 50 pounds without assistance and heavier items with team assistance or appropriate equipment.
Ability to safely use basic hand tools and learn to operate designated power tools after required training.
Mechanical aptitude and ability to understand how objects, materials, and structures fit and work together.
Practical problem-solving skills, including identifying workable solutions, seeking guidance when needed, and completing assignments within established safety procedures.
Ability to interpret basic measurements, dimensions, layouts, diagrams, or instructions.
Ability to work independently and effectively as part of a team.
Strong work ethic, reliability, and willingness to help wherever needed.
Strong communication and interpersonal skills.
Ability to learn and consistently follow Garden policies, safety procedures, and operational standards.
Valid California driver’s license and an acceptable driving record that meets the Garden’s insurance requirements.
Ability to work evenings, weekends, holidays, and special events as needed.
Ability to adapt to changing priorities and respond positively to unexpected operational needs.
Ability to perform physical work for most of each shift, including standing, walking, bending, kneeling, squatting, climbing, reaching, lifting, carrying, and repetitive physical tasks for extended periods.
Ability to work indoors and outdoors in varying weather conditions and navigate uneven terrain, hills, pathways, gardens, and work areas throughout the property.

Nice To Haves

Experience in event production, event operations, fabrication, scenic construction, set design, installation, theater production, logistics, hospitality, parks, recreation, or a related field.
Experience with woodworking, carpentry, fabrication, assembly, or construction.
Experience using hand and power tools.
Experience building displays, props, décor, signage, furniture, or other physical elements.
Experience with event setup and strike.
Experience operating utility vehicles, carts, dollies, pallet jacks, or similar equipment.
Experience working in an outdoor environment.
Experience working in a fast-paced, event-driven environment.

Responsibilities

Move, load, unload, and transport event equipment and materials throughout the Garden.
Set up, convert, and break down event and program spaces according to established layouts, schedules, and operational needs.
Support event load-ins, load-outs, rehearsals, room flips, strikes, deliveries, pickups, and transportation of materials.
Maintain clean, organized, and guest-ready spaces before, during, and after events.
Support public programs, workshops, private events, seasonal exhibits, film shoots, facility rentals, internal events, and special projects.
Assemble furniture, fixtures, displays, props, décor, signage, and other event and program elements according to approved plans, manufacturer instructions, and supervisor direction.
Build or modify simple structures, displays, platforms, and temporary event elements using approved materials and methods within assigned responsibilities and training.
Measure, cut, drill, fasten, and assemble materials using appropriate tools and established safety procedures.
Use common hand and power tools safely, following training and established procedures; refer work requiring specialized expertise or additional approval to the Manager, Event Services.
Develop practical solutions for installing, securing, displaying, or adapting event and décor elements; translate concepts, sketches, or instructions into physical installations; and troubleshoot installation challenges.
Collaborate with event producers, designers, vendors, contractors, and Garden staff to execute event environments, installations, and projects.
Safely disassemble temporary installations and return materials and equipment to storage; keep Event Services tools and fabrication materials organized.
Provide hands-on support to departments, including moving, assembling, installing, building, modifying, or preparing materials and equipment.
Assist with temporary workspaces, staff areas, check-in areas, vendor areas, signage, displays, and other organizational needs.
Transport materials, supplies, furniture, and equipment between buildings, work areas, storage facilities, and event locations.
Maintain a professional, helpful, and approachable presence and contribute to a welcoming experience for guests, colleagues, vendors, and partners.
Clean, organize, transport, and store Garden-owned equipment; return equipment, tools, and materials to designated locations and maintain accessible storage areas.
Assess event tools and operational gear, promptly flagging damaged or malfunctioning assets for repair or replacement.
Provide hands-on support for exhibits, seasonal activations, public programs, facility rentals, film shoots, donor events, and other initiatives, including lifting, moving, assembly, fabrication, installation, demolition, cleanup, and general labor.
Protect Garden facilities, plant collections, equipment, and other assets while completing assigned work.
Follow Garden safety procedures, operational guidelines, and established work practices; use required personal protective equipment and keep work areas safe, clean, and organized.
Operate carts, utility vehicles, dollies, pallet jacks, hand tools, power tools, and other equipment safely following appropriate training.
Identify and promptly report safety hazards, incidents, equipment damage, or other operational concerns; exercise care around plants, collections, structures, guests, vendors, and staff.