Talent Discovery Coordinator

The Ritz-Carlton Yacht Collection•Fort Lauderdale, FL

About The Position

The Talent Discovery Coordinator supports post-offer documentation and recruitment coordination for seafarer candidates at the Ritz-Carlton Yacht Collection. The role coordinates required employment agreements, medical examinations, certificates, visas, seafarer books, and police clearances, tracking each item through completion. Candidate files are checked against the Training Matrix and Competency and Wellness requirements before mobilization, with the goal of complete and accurate documentation at embarkation. The coordinator schedules and tracks pre-employment medical examinations, handles results confidentially, and escalates fitness concerns appropriately. The position also supports compliant in-market recruitment activity with licensed local agents and government authorities, maintains records in applicant tracking and HR information systems, prepares documentation status reports, assists with sourcing activities, and hands documentation-complete candidates to Mobilization Specialists for travel and joining arrangements. The role may involve occasional domestic and international travel for recruitment events, school visits, and time aboard the Company's yachts. While embarked, the employee must be able to participate in applicable emergency lifesaving procedures and drills and move safely around a vessel at sea. The position requires English communication skills for understanding procedures, giving and receiving instructions, and responding to questions from guests, supervisors, and coworkers.

Requirements

Bachelor's degree from an accredited university or college, or equivalent experience.
At least two years of coordination, documentation, or administrative experience in crewing, manning, recruitment, or maritime operations.
Experience working in a diverse and multicultural environment.
Exceptional attention to detail and follow-through.
Proficiency with computers and standard office software.
Ability to communicate in English and understand, interpret, give, and receive written and verbal instructions.
Ability to sit for extended periods and perform sustained computer work; occasionally lift and/or move up to 25 pounds.
Ability to participate in applicable emergency lifesaving procedures and drills and move safely around a vessel, including using stairs and watertight doors, when embarked.

Nice To Haves

Experience supporting seafarers.
Working knowledge of seafarer documentation requirements, including medical certificates, STCW certificates, visas, and seafarer books, or demonstrated ability to acquire this knowledge quickly.
Familiarity with local seafarer recruitment and placement regulations.
Experience with applicant tracking or maritime HR systems.

Responsibilities

Serve as a guardian and positive role model for The Ritz-Carlton Gold Standards and promote the company’s service culture.
Coordinate and track post-offer candidate documentation, including seafarer employment agreements, medical fitness examinations, STCW and function-specific certificates, visas, seafarer books, and police clearances.
Verify candidate files against the Training Matrix and Competency and Wellness requirements before releasing candidates to mobilization.
Schedule and track pre-employment medical examinations with approved providers, manage results confidentially, and escalate fitness concerns appropriately.
Work with licensed local recruitment and placement agents and government authorities as directed, ensuring in-market placement activity complies with local regulations and MLC 2006 Regulation 1.4.
Maintain complete and current records in applicant tracking and HR information systems.
Produce documentation status reports for the Manager and Director.
Support in-market sourcing activities, including school visits, job fairs, and candidate communication in local languages where applicable.
Partner with Mobilization Specialists to hand over documentation-complete candidates for travel and joining arrangements.
Participate in applicable emergency lifesaving procedures and drills while embarked, and move safely about a vessel at sea.