Talent Coordinator

Artificial Intelligence Underwriting Company • San Francisco, CA

3d

About The Position

AIUC builds standards and insurance for frontier AI, with a mission to underwrite superintelligence. The company is hiring across go-to-market, operations, product, and engineering and is seeking its first Talent Coordinator to manage recruiting logistics and help create a fast, well-run hiring process. The coordinator will work directly with Talent Partners, hiring managers, and founders, and will shape the candidate experience. During the first 30 days, the coordinator will take over all interview scheduling and own the candidate experience for every onsite.

The position involves coordinating interviews across calendars, managing onsite arrangements, maintaining accurate recruiting records in Ashby, and helping hiring teams move quickly through feedback and decisions. It also supports offers, pre-start logistics, recruiting events, and interviewer development, while identifying and fixing process problems.

Requirements

• 1 to 3 years of experience in recruiting coordination, executive support, events, or similar work at a fast-moving company; impact matters more than years.
• Ability to track many moving pieces across multiple calendars without letting anything fall through.
• Clear, warm writing that makes candidates feel looked after throughout the process, whatever the outcome.
• Good judgment about urgency and confidentiality, and knowing when to flag something.
• Evidence of having fixed a broken process and ability to explain how.

Nice To Haves

• Experience with Ashby or another modern ATS.
• Experience using AI or automation tools to make scheduling and coordination faster.

Responsibilities

• Own interview scheduling for every open role, from first screen to onsite, across founder and hiring manager calendars.
• Run onsite logistics, including building access, agendas, lunches, and travel and hotels for out-of-town candidates.
• Keep Ashby as the single source of truth for stages, feedback, and offer details.
• Follow up on interview feedback so hiring teams can debrief and decide quickly.
• Provide candidates with relevant materials early enough to be useful.
• Support offers and pre-start logistics with Talent Partners and Operations.
• Help run recruiting events, such as the paper club and hiring dinners.
• Help build the interviewer shadow program.
• Identify process problems and fix them.

Benefits

• Competitive annual salary.
• Equity, described as a significant part of total compensation.
• Health, dental, and vision insurance for the employee and dependents.
• Visa sponsorship and relocation stipend to bring the employee to San Francisco, if needed.
• Daily lunch, dinner, and snacks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed