Talent Coordinator

Artificial Intelligence Underwriting Company • San Francisco, CA

1d

About The Position

AIUC is hiring its first Talent Coordinator to manage the logistics behind a fast, well-run hiring process as the company recruits across go-to-market, operations, product, and engineering. The coordinator will work directly with Talent Partners, hiring managers, and founders, help shape AIUC’s hiring practices, keep candidates and hiring teams moving, and deliver a thoughtful candidate experience. Within the first 30 days, the coordinator will take over all interview scheduling and own the candidate experience for every onsite.

Requirements

• 1–3 years of experience in recruiting coordination, executive support, events, or similar work at a fast-moving company; impact matters more than years.
• Ability to track many moving pieces across multiple calendars without letting anything fall through.
• Clear, warm writing and the ability to make candidates feel looked after from the first email through the final outcome.
• Good judgment about urgency and confidentiality, including knowing when to flag something.
• Evidence of having fixed a broken process and ability to explain how.

Nice To Haves

• Experience with Ashby or another modern applicant tracking system.
• Experience using AI or automation tools to make scheduling and coordination faster.

Responsibilities

• Own interview scheduling for every open role, from first screen through onsite, across founder and hiring manager calendars.
• Manage onsite logistics, including building access, agendas, lunches, and travel and hotel arrangements for out-of-town candidates.
• Maintain Ashby as the single source of truth for recruiting stages, feedback, and offer details.
• Follow up on interview feedback so hiring teams can debrief and make decisions quickly.
• Ensure candidates receive relevant materials early enough to be useful.
• Support offers and pre-start logistics with Talent Partners and Operations.
• Help run recruiting events, such as paper club and hiring dinners.
• Help build the interviewer shadow program.
• Identify and fix problems in the recruiting process.

Benefits

• Competitive annual salary.
• Equity, described as a significant part of total compensation.
• Health, dental, and vision insurance for the employee and dependents.
• Visa sponsorship and a relocation stipend to bring the employee to San Francisco, if needed.
• Daily lunch, dinner, and snacks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed