Talent Coordinator

Betches Media•New York, NY

4h•$65,000 - $70,000

About The Position

Betches Media is seeking a driven and proactive Talent Coordinator to join its Talent Relations team. The role supports talent coordination across shoots, meetings, travel, and events, ensuring logistics, documentation, and communication are handled seamlessly. The ideal candidate is highly detail-oriented, follows pop culture, anticipates team needs, manages shifting priorities calmly, and brings professionalism and discretion to talent-facing interactions. The position reports to the Director of Talent Relations. The Talent Coordinator works with talent, agents, managers, lawyers, Legal, video production teams, and internal stakeholders. Responsibilities include maintaining talent-related documentation and databases, coordinating schedules and travel, supporting events, tracking talent press cycles, identifying potential talent leads, and providing administrative support. The role may require travel and work outside standard business hours as needed. The expected annual base salary is $65,000–$70,000. Salary offers consider experience, skills, and factors such as location. The posting notes that total compensation and the offer package include perks but does not specify them.

Requirements

Bachelor’s degree or equivalent relevant experience.
1–2 years of experience in talent relations or a related field.
Experience supporting celebrity talent and navigating sensitive or challenging situations with professionalism and discretion.
Strong organizational skills and attention to detail, with the ability to manage multiple assignments and shifting deadlines in a fast-paced environment.
Excellent written and verbal communication skills and the ability to build relationships with stakeholders at all levels.
Familiarity with talent contracts and terms, along with strong judgment and problem-solving skills.
Proactive approach, including anticipating needs, taking initiative, and following projects through to completion.
Strong understanding of pop culture and celebrity news, with enthusiasm for contributing ideas.
Ability to work independently and collaboratively, including adapting to last-minute production needs.
Willingness to travel and work outside standard business hours as needed.

Responsibilities

Track and organize talent-related contracts, releases, and payment paperwork, partnering with Legal to ensure required documentation is complete.
Coordinate talent logistics for shoots with video production teams, including scheduling, travel, and on-site needs.
Coordinate business and talent travel, including itineraries, meeting arrangements, and remote support.
Schedule talent meetings, conference calls, and virtual meetings, ensuring participants have the information they need.
Support talent meetings and industry events, including events outside standard business hours.
Communicate with talent, agents, managers, lawyers, and internal stakeholders to keep projects moving and maintain relationships.
Help establish and maintain best practices for working with celebrity talent across Betches brands.
Maintain the talent database with current contact information, upcoming press activity, and relevant updates.
Create and maintain an editorial calendar tracking talent press cycles and coverage opportunities.
Stay current on pop culture, celebrity news, and local events and trends in major markets to identify potential talent leads and contribute coverage ideas.
Provide administrative support by following up on leads, managing correspondence, organizing files, and tracking outstanding tasks.