Talent Coordinator

Wellness and Equity Alliance LLC•Los Angeles, CA

6h•$25 - $35•Hybrid

About The Position

The Talent Coordinator supports Wellness Equity Alliance’s talent acquisition efforts by coordinating full-cycle recruitment for assigned clinical, public and behavioral health, community-based, administrative, and operational positions. Working with People & Culture leadership and hiring managers, the coordinator sources candidates, reviews applications, conducts initial screenings, coordinates interviews, maintains accurate records in Paylocity, and supports approved offers and pre-employment onboarding. The role provides a responsive, respectful candidate experience and keeps recruitment activities organized, timely, and consistent with approved hiring practices. The coordinator manages assigned recruitment activities within approved requisitions, compensation ranges, and hiring procedures. Final selection and other decisions reserved for designated organizational decision makers remain outside the coordinator’s authority; concerns should be escalated to the appropriate People & Culture, occupational health, credentialing, or clinical leader. This is a temporary, full-time hourly, non-exempt assignment scheduled for 40 hours per week, with potential—but not guaranteed—conversion to permanent employment. The hybrid arrangement requires two days per week in the Boyle Heights, California office, with remaining scheduled work performed remotely. Occasional recruitment events or interviews outside normal business hours may be assigned and are paid working time. Overtime should be approved in advance under organizational policy, and all hours worked must be reported and compensated. Work is primarily performed in an office or remote setting using a computer, telephone, and virtual meeting platforms. Occasional attendance at recruitment events or organizational sites may be required. The role requires careful handling of confidential information, accurate records, sustained attention to detail, communication, and coordination of multiple schedules.

Requirements

At least four years of recruiting or talent acquisition experience, including candidate sourcing, application review, screening, interview coordination, and recruitment administration.
Ability to manage multiple requisitions and competing deadlines with strong attention to detail and reliable follow-through.
Experience using applicant tracking systems and online recruitment tools; familiarity with Paylocity recruiting workflows.
Strong written and verbal communication skills and ability to build productive relationships with candidates, hiring managers, and colleagues.
Proficiency with email, calendars, virtual meeting tools, word processing, and spreadsheets.
Ability to handle confidential information appropriately, document decisions accurately, and exercise sound judgment within established procedures.
Ability to work independently, stay organized, and seek guidance when a decision exceeds the role’s authority.
Ability to accurately record all time worked and follow applicable meal and rest period procedures.
For remote work, a suitable workspace and use of approved systems to protect confidential information.

Nice To Haves

Recruiting experience in healthcare, medical, public health, nonprofit, or community-based organizations.
Knowledge of clinical and community health roles, including relevant licenses, certifications, specialized skills, and staffing needs.
Familiarity with healthcare pre-employment processes, including background screening, licensure, credentialing, immunization documentation, and occupational health coordination.
Experience recruiting for multiple locations, difficult-to-fill positions, or programs with varied shifts or around-the-clock operations.
Experience using Paylocity to maintain candidate pipelines, recruitment reporting, and onboarding handoffs.
Relevant coursework, a degree in human resources, business, public health, or a related field, or a recruiting/HR certification.

Responsibilities

Conduct intake discussions with hiring managers to clarify role duties, qualifications, credentials, shift coverage, work locations, interview steps, and hiring timelines.
Review approved requisitions and job descriptions for accuracy and completeness, and obtain approval before publishing or changing postings.
Coordinate recruitment for clinical, community-facing, administrative, and operational roles; maintain requisition priorities and action plans and communicate staffing barriers and changes.
Post approved openings on authorized channels and build candidate pipelines through referrals, targeted outreach, healthcare networks, educational institutions, professional associations, and community partnerships.
Review applications against job-related criteria and conduct structured initial phone or virtual screens.
Provide hiring managers with candidate summaries and documented screening results; communicate approved pay ranges and role expectations accurately.
Schedule interviews and coordinate panels, calendars, confirmations, materials, and candidate instructions; provide approved evaluation tools and collect feedback.
Maintain candidate communications, including status updates and approved disposition notices, and coordinate accommodation requests with People & Culture and designated decision makers.
Represent the organization at assigned recruitment events, job fairs, and community outreach activities.
Prepare or coordinate approved offer documents, route them for review, and track candidate responses and planned start dates.
Initiate and track authorized pre-employment steps, including background screening, references, employment eligibility documentation, and role-specific requirements.
Coordinate license and certification verification, credentialing documents, applicable exclusion checks, and occupational health requirements with responsible departments.
Track outstanding pre-employment items and notify designated leaders of missing, expired, inconsistent, or unresolved information; do not independently approve exceptions or clearance.
Coordinate onboarding handoffs, new-hire information, and start-date communications after required approvals are received.
Maintain accurate and timely candidate and requisition records in the Paylocity Applicant Tracking System and protect applicant and employee information.
Coordinate confidential medical or occupational health documentation through designated channels and maintain separation from general recruitment records as directed.
Follow approved fair-chance hiring, background screening, equal employment opportunity, accessibility, and inclusive recruitment practices.
Maintain recruitment records and required documentation in accordance with organizational retention practices and applicable requirements.
Assist with templates, recruitment workflows, candidate communications, and other People & Culture projects as assigned.
Prepare regular updates and track recruitment metrics, including time to fill, stage duration, sourcing effectiveness, interview activity, offer acceptance, and completion of pre-employment steps.
Identify bottlenecks, incomplete documentation, candidate drop-off, and process inefficiencies; recommend improvements and support reporting and recruitment audits.