Talent Acquisition Specialist

City of Corvallis•City of Corvallis, OR

24d

About The Position

The Talent Acquisition Specialist researches, develops, coordinates, and implements recruitment and selection strategies to attract a diverse pool of qualified candidates for the City’s current and future staffing needs. The role sources candidates using innovative methods, administers the recruitment management and onboarding systems, and stays informed about recruitment trends and legal requirements. The position is full-time, 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. It is a management-exempt, non-represented position with a 12-month probationary period. Duties are illustrative and may include other related work. The Specialist manages the recruitment process from developing job announcements and sourcing candidates through screening, interviews, reference checks, offers, and background checks. The role partners with hiring managers and Human Resources staff to refine selection strategies, support hiring practices that reach diverse populations, and provide training and guidance. It also manages recruitment and onboarding system access and records, tracks hiring activity, produces reports, coordinates monthly new-hire orientation, and maintains confidential records in accordance with applicable laws. The Specialist provides responsive service to applicants, employees, hiring managers, the public, and other agencies, and is expected to act ethically, maintain effective work relationships, follow City policies and safety rules, and demonstrate commitments to sustainability and equity, diversity, and inclusion.

Requirements

Associate’s degree with major coursework in human resources, public administration, organizational development, or a related field.
Three years of professional human resources experience in sourcing, recruiting, and selection.
Three years of computer experience using HR management software for recruitment or onboarding and proficiently using the Microsoft Office Suite.
Excellent communication skills, including the ability to communicate clearly and concisely verbally and in writing.
Ability to create and implement recruitment sourcing strategies and prepare and maintain confidential, technical, and statistical records and reports.
Ability to review recruitment materials, identify and solve operational and procedural problems, interpret and explain policies and procedures, and resolve issues for applicants and City employees.
Ability to read, interpret, and apply applicable laws, rules, regulations, standards, and procedures; knowledge of applicable laws including EEO, Veterans Preference, and Equal Pay.
Ability to organize, prioritize, and coordinate work; take initiative and exercise sound independent judgment within the scope of responsibility; and maintain confidentiality.
Ability to work tactfully and effectively with diverse groups, obtain information through questioning, manage interruptions and multiple assignments, and deal firmly and courteously with others.
Ability to analyze situations quickly and objectively and determine an appropriate course of action.
Ability to establish and maintain effective working relationships with people contacted in the course of work.
Possession of, or ability to obtain and maintain, a valid Oregon Driver’s License.
Ability to pass a pre-employment background and/or criminal history check.
Demonstrable commitment to sustainability.
Demonstrable commitment to promoting and enhancing equity, diversity, and inclusion.
Must not pose a direct threat to the health or safety of self or others in the workplace.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Develop, facilitate, and implement all phases of recruitment and selection.
Collaborate with hiring managers to ensure job descriptions and hiring requirements are accurate; identify position competencies and develop recruitment strategies for requisitions.
Create job announcements and advertising materials, including brochures, notifications, and postings.
Coordinate and attend in-person and virtual career fairs and other recruiting events.
Source qualified candidates through networking, websites, social media, and other methods; build and maintain talent networks and develop innovative recruiting approaches.
Ensure recruiting and hiring practices reach diverse populations; review policies and procedures for nondiscriminatory practices, research trends and best practices, and recommend and implement improvements.
Serve as the primary contact for applicant inquiries, troubleshoot application submission problems, provide status and process information, and prepare and send applicant notifications.
Administer recruitment management and onboarding systems, including maintaining and updating systems, training users, and managing user access.
Manage and track the recruitment and onboarding lifecycle, including applicant data, requisitions, applications, referral lists, interviews, offers, hires, and new-hire tasks and paperwork; produce metrics and reports.
Coordinate selection plans with hiring managers, including screening matrices, veterans’ preference evaluation, interview questions, testing, and interview panel participants.
Screen applications for minimum qualifications; refer qualified applicants; schedule interviews; notify unsuccessful candidates; conduct reference checks; prepare offer letters; and facilitate background checks.
Coordinate, lead, and participate in interview panels; train and support hiring managers and panel participants; prepare interview questions and evaluation materials.
Coordinate the new-hire orientation and onboarding program, including scheduling rooms, food, and presenters; process new-hire paperwork; and ensure completion and compliance with state and federal requirements.
Serve as the main point of contact for monthly orientation and ensure it is welcoming, productive, and informative.
Communicate recruitment progress to hiring managers and partner with Human Resources staff and hiring managers to design, refine, and implement recruiting and selection strategies.
Train hiring managers in recruitment and selection and maintain the recruitment manual for hiring managers.
Handle recruitment and selection matters efficiently and provide a consistent, positive candidate experience through proactive communication and engagement.
Maintain confidential applicant and employee records in accordance with applicable state and federal laws.
Provide information and resources to the public, other agencies, and City staff, using judgment to interpret policies, rules, and regulations.
Support other Human Resources staff as needed; act ethically, follow City and Department policies and safety rules, deliver customer service, maintain effective working relationships and regular attendance, and operate and drive a motor vehicle safely and legally.
Perform related duties as required.