Talent Acquisition Specialist
About The Position
The Talent Acquisition Specialist supports OpenGov’s recruiting function by coordinating candidate experiences, maintaining TA systems and programs, developing employer-brand content, and helping drive AI adoption. The role owns interview scheduling across hiring stages and serves as a primary candidate contact through interviews and offers, including offer logistics and pre-boarding handoffs. It also maintains accurate ATS data, supports recruiting workflows and documentation, builds reports and dashboards, and contributes to referral and university recruiting programs. The specialist creates and publishes employer-brand content, conducts employee interviews, partners with Marketing to maintain a consistent brand voice, monitors channel engagement and candidate feedback, and supports TA events and external presence. The role also helps the TA team use AI-powered tools by developing resources, sharing feedback on tools and use cases, and tracking adoption and impact.
Requirements
- At least 2 years of experience in talent acquisition coordination, recruiting operations, or a related HR/People function, with demonstrated growth in scope and ownership, or equivalent work experience.
- Hands-on ATS experience managing candidate records, scheduling workflows, and data integrity.
- Ability to coordinate complex interview and event logistics across multiple time zones, stakeholders, and role types with attention to detail and follow-through.
- Clear, confident written communication skills for external-facing content, candidate communications, and internal process documentation.
- Comfort using AI-native tools to accelerate workflows and improve efficiency.
- Strong organizational skills and ability to manage multiple workstreams while handling confidential candidate, employee, and compensation information discreetly.
- Bachelor’s degree in HR, Communications, Business, or a related field, or equivalent work experience.
Nice To Haves
- Experience with Ashby or a comparable modern ATS.
- Experience creating or contributing to employer-brand content, such as social posts, employee spotlights, or careers-site copy.
- Experience building enablement resources such as prompt libraries, how-to guides, or training materials, or working with AI-powered recruiting tools.
- Experience coordinating career fairs, campus recruiting events, or an employee referral program.
- Background in a high-growth SaaS or technology company, or interest in public sector, government technology, or mission-driven organizations.
Responsibilities
- Own end-to-end interview scheduling for phone screens, panels, executive conversations, and final rounds.
- Serve as the primary candidate contact through interviews and offers, communicating expectations and coordinating offer approvals, background checks, and pre-boarding handoffs.
- Resolve scheduling conflicts and last-minute changes to keep hiring processes moving with minimal disruption.
- Maintain accurate, audit-ready candidate records, requisition statuses, and pipeline data in Ashby.
- Support administration and improvement of TA tools, workflows, standard operating procedures, and Confluence documentation.
- Build and maintain recruiting reports and dashboards covering pipeline metrics, time-to-fill, and coordination SLAs.
- Support employee referral and university recruiting programs, including referral bonus validation, career fair coordination, and outcome tracking.
- Create and publish employer-brand content across LinkedIn, Glassdoor, and the OpenGov careers site.
- Interview employees and develop authentic content reflecting their experiences at OpenGov.
- Partner with Marketing to align TA content with the broader brand voice across external channels.
- Monitor employer-brand channels, engagement, Glassdoor ratings, and candidate feedback, and share insights for content strategy.
- Support TA events, best-places-to-work submissions, conference presence, and candidate-facing merchandise and swag.
- Champion AI adoption across the TA team and model effective use of AI-powered recruiting tools.
- Build and maintain AI enablement resources, including prompt guides, tool tutorials, and workflow templates.
- Share feedback and ideas about tools and use cases with TA leadership, and help track adoption and impact.
Benefits
- Comprehensive healthcare options for individuals and families.
- Flexible vacation policy and paid company holidays.
- 401(k) with company match.
- Paid parental leave, wellness stipends, and HSA contributions.
- Professional development and growth opportunities.
- Collaborative office environment with weekly catered lunches.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
