Talent Acquisition Coordinator

Shawnee Health Service•Carterville, IL

7d•Onsite

About The Position

Shawnee Health is seeking a full-time Talent Acquisition Coordinator for its Shawnee Health Administration office. The position reports directly to the Employee Services Manager and supports recruitment, onboarding, student internship, volunteer and apprenticeship programs, human resources administration and systems, and benefit administration. The role works with hiring managers, leadership, employees, candidates, educational institutions, community organizations, and external service providers to attract and onboard talent, maintain compliant HR records and systems, and support employee programs.

Requirements

Bachelor’s degree in Health Care Management, Business Administration, or Human Resources.
2–5 years of experience in an HR Generalist or Coordinator role.

Nice To Haves

Certification such as SHRM, PHR, or similar.

Responsibilities

Proactively identify and hire qualified candidates; screen resumes, interview applicants, evaluate skills, and conduct cultural-fit checks.
Build relationships with community groups, alumni networks, educational institutions, and recruitment channels to develop candidate pipelines.
Develop and manage job postings and sourcing campaigns across job boards, social media, internal databases, and recruitment platforms.
Collaborate with Marketing to promote the employer brand and Shawnee’s culture, and represent Shawnee at career and networking events and online.
Partner with hiring managers to understand department goals and selection criteria and streamline role requirements.
Administer Predictive Index assessments for potential candidates and applicant interviewing.
Coordinate job offers, onboarding paperwork, new employee orientation, and the onboarding lifecycle, including preparation, integration, engagement, and follow-up.
Monitor new employees’ progress during probationary periods and ensure timely evaluations and training.
Contribute to career paths, onboarding tools, salary tables, job descriptions, and performance evaluation processes.
Maintain relationships with external entities to coordinate students, internship programs, volunteers, and external agreements.
Develop college, university, student, and intern recruitment pipelines; support internal apprenticeship program design and coordination; and track interns and apprentices.
Collect feedback from students, volunteers, and apprentices, assess mentorship quality and training gaps, and gauge interest in future employment.
Work with leadership to evaluate and improve internal talent pipelines and employee growth programs.
Maintain accurate, legally compliant personnel records and support I-9 and E-Verify completion, audits, and documentation.
Process employee status changes, wage increases, and other data updates in the HRIS.
Maintain job descriptions, career paths, pay range tables, onboarding tools, and performance evaluation resources; manage the job description database and version control.
Provide technical support for HR and administrative systems, including resolving access and functionality issues.
Manage the Access Badge Reader system, issue and troubleshoot employee badges, and maintain the Employee Services section of SharePoint.
Assist with exit procedures, termination paperwork, and COBRA continuation services; conduct and document employment verifications.
Interpret and apply federal and state employment laws and organizational policies.
Oversee mandatory training completion through the Paycor Learning Management System.
Coordinate with the third-party FMLA administrator on leave tracking, eligibility review, documentation, and compliance.
Conduct and document internal compliance audits covering FMLA, I-9, FLSA, Workers’ Compensation, and timekeeping.
Support benefit enrollment and termination processes in the HRIS and process benefit changes for new hires, qualifying life events, and annual enrollment.
Assist with annual open enrollment and benefit education communications; provide education through individual meetings and group sessions.
Assist in preparing the annual benefits booklet and communications, and coordinate retirement plan administration and on-site support visits.